Sales & Admin Support Executive

Kaizen Foods Sdn Bhd; Selangor; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Car allowance

HP provided

KPI bonus

Annual leave

Sick leave

Company trip

Job summary

Kaizen Foods Sdn Bhd is seeking a procurement and stock management professional to oversee purchasing cycles across multiple branches and support sales administration. You will coordinate with suppliers, monitor stock levels, and maintain accurate purchase and delivery documentation to ensure smooth operations.

The role requires strong reporting skills, attention to detail, and the ability to resolve delivery or pricing issues promptly while supporting branch sales performance and KPI tracking.

Qualifications

• Must manage the purchasing cycle across branches.
• Monitor stock levels and report to management.
• Coordinate with suppliers for quotes and deliveries.
• Prepare and maintain purchase documents.
• Track sales reports and performance metrics.
• Manage trade offer claims.
• Assist in resolving delivery and pricing issues.
• Familiarity with EPF/SOCSO/EIS compliance.

Responsibilities

• Daily monitor stock across branches.
• Update balanced stock reports for Manager.
• Ensure adequacy of purchase requirements before supplier contact.
• Issue Purchase Orders and CN/DN for outlets.
• Ensure on-time delivery for production.
• Source marketing materials and request quotes.
• Select and evaluate suppliers.
• Maintain quality records (PO, supplier analysis).
• Update sales reports and salesperson performance.
• Manage branch trade offer claims.

Skills

Purchasing cycle

Stock monitoring

Supplier coordination

Purchase documentation

Sales reporting

Trade offer claims

Delivery & pricing issues

Job description

This role encompasses procurement and stock management responsibilities across multiple branches, as well as sales administration and account management duties. You will be responsible for managing the purchasing cycle, monitoring stock levels, coordinating with suppliers, and supporting sales operations through reporting and administrative tasks.

Key responsibilities

• Daily monitor all branches stock levels and update stock balanced report for Manager
• Ensure adequacy of purchase requirements (e.g. sample, quotation) prior to communication with supplier
• Purchase stocks and packaging materials by issuing Purchase Order and relevant documents CN & DN for outlets claims
• Ensure all purchased products delivery on time for production
• Source marketing materials and request quotation/samples from supplier
• Select and evaluate new/existing suppliers
• Maintain quality records (e.g. Purchase Order, Supplier Performance Analysis, Review of New Supplier, Purchasing Approval Supplier List)
• Monthly check actual stocks in the warehouse
• Daily update Sales Reports, Salesperson performance, and monthly sales achievement to Manager
• Manage Branches trade offer claims and issue CN to branches

Job Requirement

• Able to manage purchasing cycle
• Able to monitor stock levels across branches
• Able to coordinate with suppliers
• Able to prepare and maintain purchase documentation
• Able to update sales reports and performance metrics
• Able to manage trade offer claims
• Able to assist in resolving delivery and pricing issues
• EPF / Socso / EIS
• 5 days a week (Mon-Fri)
• Annual leave
• Car allowance, HP provided
• Sick leave
• Company Trip, KPI bonus