Bilingual Executive Assistant & Cross-Dept Liaison

Thong Thye Siang Sdn Bhd; Klang City, Port Klang; On-site; MYR 4,200 - 6,400; Full time

Job summary

Thong Thye Siang Sdn Bhd, a leading FMCG distributor, is seeking a proactive Executive Assistant to support the Executive Director with calendar management, travel arrangements, and meeting preparation.

The role requires fluent English and Mandarin, strong organizational skills, and independent work; experience in admin support and proficiency with Microsoft Office are essential. Join a dynamic team delivering value to retailers such as Lotus and 7-Eleven.

Qualifications

• Diploma or above in any discipline.
• Minimum 2 years of working experience.
• Fluent in English and Mandarin, both written and spoken.

Responsibilities

• Coordinate daily appointments, meetings, travel arrangements, reminders, and business activities.
• Assist with correspondence, reports, presentations, meeting materials, minutes, and follow-up actions.
• Liaise with internal departments, customers, suppliers, and external parties on behalf of the Executive Director.
• Maintain proper records and handle sensitive information with professionalism and confidentiality.
• Coordinate meetings, corporate events, business functions, and site visits when required.
• Assist the Sales Operations team with reports, data preparation, documentation, coordination, and follow-up when PA duties permit.
• Follow up on assigned tasks and work with different departments to ensure matters are completed on time.
• Assist the Executive Director and Management with other administrative or operational assignments as required.

Skills

Bilingual English/Mandarin

Administrative support

Calendar management

Travel coordination

Meeting coordination

Documentation

Education

Diploma or above

Tools

Microsoft Office

Email & calendar tools

Job description

Thong Thye Siang Sdn Bhd, a leading FMCG distributor, is seeking a proactive Executive Assistant to support the Executive Director with calendar management, travel arrangements, and meeting preparation.

The role requires fluent English and Mandarin, strong organizational skills, and independent work; experience in admin support and proficiency with Microsoft Office are essential. Join a dynamic team delivering value to retailers such as Lotus and 7-Eleven.