Mandarin-Speaking Executive Assistant to Director

Thoth AI Sdn Bhd; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

Thoth AI Sdn Bhd is seeking an Executive Personal Assistant to support the Director in Kuala Lumpur. The role requires fluency in Mandarin and English and involves managing calendars, prioritizing meetings, and coordinating with internal teams and external partners.

You will prepare agendas, briefing materials, reports, and presentations, attend meetings as needed, and ensure confidential information is handled with discretion while driving efficient executive collaboration.

Qualifications

• Bachelor's Degree in any field.
• At least 3 years of experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar support role.
• Fluent in Mandarin and English (spoken and written).
• Well-organized, detail-oriented, and able to manage multiple tasks and priorities.
• Proficient in Microsoft Office applications.
• Independent, proactive, and discreet handling of confidential information.

Responsibilities

• Manage Director's calendar, priorities, appointments, and business engagements.
• Coordinate executive meetings, leadership discussions, and stakeholder engagements, including preparing agendas and briefing materials.
• Prepare presentations, reports, executive summaries, and business correspondence.
• Attend meetings when required and track action items for timely execution.
• Maintain confidentiality of sensitive information with the highest professionalism.
• Serve as a key point of contact between the Director and internal teams, clients, and partners.

Skills

Mandarin language

English language

Executive support

Calendar management

Communication

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Thoth AI Sdn Bhd is seeking an Executive Personal Assistant to support the Director in Kuala Lumpur. The role requires fluency in Mandarin and English and involves managing calendars, prioritizing meetings, and coordinating with internal teams and external partners.

You will prepare agendas, briefing materials, reports, and presentations, attend meetings as needed, and ensure confidential information is handled with discretion while driving efficient executive collaboration.