Executive PA to Director | Multilingual

TIMESFLY INTERNATIONAL (MALAYSIA) SDN. BHD; Kuala Lumpur; On-site; MYR 60,000 - 93,000; Full time

Job summary

Timesfly International (Malaysia) Sdn. Bhd. seeks an Executive Assistant to provide comprehensive support to the Director in daily operations and business activities.

You will manage the Director’s schedule, meetings, travel, and related logistics, acting as a liaison across departments, clients, consultants, and authorities. You will translate reports and documents in Chinese, English, and Bahasa Malaysia, organize meetings and corporate events, and handle front desk and general office duties

Qualifications

• Diploma or above in Business Administration, Project Management, Engineering, Construction Management, Architecture, or related fields.
• Excellent command of Chinese, English, and Bahasa Malaysia, both written and spoken.
• Strong communication, coordination, interpersonal, and presentation skills.
• Strong analytical thinking, business acumen, and problem-solving skills.
• Highly organized, detail-oriented, and capable of handling multiple priorities simultaneously.

Responsibilities

• Provide comprehensive executive and administrative support to the Director in daily operations and business activities.
• Manage the Director’s schedule, meetings, appointments, business travel arrangements, and related logistics.
• Act as liaison between the Director, internal departments, project teams, clients, consultants, contractors, suppliers, government authorities, and other stakeholders.
• Prepare, review, coordinate, and translate reports, correspondence, contracts, presentations, and other business documents in Chinese, English, and Bahasa Malaysia.
• Organize meetings, client visits, project inspections, corporate events, and official functions.
• Handle front desk and office administration duties, including greeting visitors and managing calls, emails, inquiries, documents, parcels, and records.

Skills

Organization

Communication

Coordination

Presentation

Discretion

Education

Diploma or higher in Business Administration, Project Management, Engineering, Construction Management, Architecture, or related fields

Tools

MS Office

Job description

Timesfly International (Malaysia) Sdn. Bhd. seeks an Executive Assistant to provide comprehensive support to the Director in daily operations and business activities.

You will manage the Director’s schedule, meetings, travel, and related logistics, acting as a liaison across departments, clients, consultants, and authorities. You will translate reports and documents in Chinese, English, and Bahasa Malaysia, organize meetings and corporate events, and handle front desk and general office duties