Bilingual Admin & HR Executive - Japanese Speaker

JOINTHIRE SINGAPORE PTE. LTD.; Teluk Panglima Garang; On-site; MYR 39,000 - 67,000; Full time

Benefits offered by this job

Responsibility allowance

Job summary

JOINTHIRE SINGAPORE PTE. LTD. in Malaysia seeks an Administration Executive/HR Support (Japanese Speaker) to liaise with Japan HQ, localize SOPs, and manage governance and HR documentation.

The role requires proficiency in Japanese and multilingual capabilities (Mandarin, English, Malay) to coordinate with stakeholders and ensure regulatory compliance. The ideal candidate will handle HR administration, recruitment coordination, onboarding/offboarding, and maintain employee records while

Qualifications

• Bachelor's Degree in Business Administration or related field.
• Minimum 1 year of working experience in any industry.
• Proficiency in Japanese to liaise with Japan HQ and translate documents.
• Proficiency in Mandarin, English, and Malay for multilingual communication.
• Strong understanding of Malaysian employment laws and HR compliance.
• Ability to work independently with leadership qualities.

Responsibilities

• Serve as liaison with Japan HQ, updating and translating documents between Japanese, Chinese, English, and Malay.
• Review and localize HQ SOPs to ensure compliance with Malaysian laws and regulations.
• Prepare, update, and manage corporate governance documentation and coordinate with Japan HQ on administrative and compliance matters.
• Handle HR administration including recruitment coordination, onboarding, offboarding, and maintenance of employee records.
• Administer leave management, attendance records, and ensure compliance with Malaysian employment laws and statutory requirements.
• Support performance appraisal processes and HR reporting to HQ.
• Coordinate internal audits, compliance reviews, and HQ inspections while liaising with auditors and relevant authorities.
• Handle general affairs, employee inquiries, and other administrative duties as assigned.

Skills

Japanese proficiency

Multilingual communication

Independent worker

Leadership qualities

Education

Bachelor's Degree in Business Administration

Job description

JOINTHIRE SINGAPORE PTE. LTD. in Malaysia seeks an Administration Executive/HR Support (Japanese Speaker) to liaise with Japan HQ, localize SOPs, and manage governance and HR documentation.

The role requires proficiency in Japanese and multilingual capabilities (Mandarin, English, Malay) to coordinate with stakeholders and ensure regulatory compliance. The ideal candidate will handle HR administration, recruitment coordination, onboarding/offboarding, and maintain employee records while