Senior HR & Admin Executive

Ropedia Pte Ltd; Kuala Lumpur; On-site; MYR 60,000 - 120,000; Full time

Job summary

Ropedia Pte Ltd is seeking an HR professional to take ownership of the Malaysia office's HR operations, payroll and administration, while acting as the primary point of contact with Singapore HQ (HR).

You will manage the full employee lifecycle—from recruitment and onboarding to probation, performance management and offboarding—and ensure compliance with Malaysian employment laws while developing and implementing HR policies and SOPs for the Malaysia office.

Qualifications

• Diploma or degree in HR, business administration or related field.
• 3–5 years of HR and admin experience.
• Hands-on in full-spectrum HR and end-to-end payroll.
• Good knowledge of Malaysian employment laws and statutory requirements.
• Able to work independently and own Malaysia HR operations.
• Proficient in Chinese, English and Malay (written and spoken).

Responsibilities

• Take ownership of the full spectrum of HR functions for the Malaysia office.
• Manage end-to-end payroll, salary, deductions, and statutory submissions.
• Coordinate regional HR policies with Singapore HQ and align regional requirements.
• Handle recruitment, onboarding, performance management, ER and offboarding.
• Support general office administration when required.

Skills

HR operations

Payroll processing

Employee relations

Talent acquisition

Policy implementation

Regional coordination

Education

Diploma/Degree in HR or related field

Tools

HRIS

Payroll systems

Job description

Take ownership of the HR function for the Malaysia office, managing the full spectrum of HR operations, payroll and administration, while acting as primaryPOC with Singapore HQ (HR).

HR

· Take ownership of the full spectrum of HR functions for the Malaysia office.

· Manage the full employee lifecycle, including recruitment, onboarding, probation, confirmation, performance management, employee relations and offboarding.

· Handle employee records, attendance, leave, claims (HRIS) and HR documentation.

· Manage employee relations and disciplinary matters.

· Ensure compliance with Malaysian employment laws and statutory requirements.

· Develop and implement HR policies,SOPs and processes for the Malaysia office.

Payroll

· Handle end-to-end monthly payroll for the Malaysia office.

· Manage salary, overtime, allowances, deductions and statutory contributions.

· Handle EPF, SOCSO, EIS, PCB/MTD and other statutory submissions.

· Prepare payslips, payroll reports and EA Forms.

Regional / HQ Coordination

· Acting as primaryPOC with Singapore HQ (HR).

· Coordinate and implement regional HR policies and initiatives in Malaysiaoffice.(where applicable)

· Ensure alignment between Malaysia HR operations and regional requirements.

Administration

· Provide support for general office administration in the Malaysia office when required.

Requirements

· Diploma/Degree in HR, Business Administration or related field.

· 3–5 years of relevant HR & Admin experience.

· Hands-on experience in full-spectrum HR and end-to-end payroll.

· Good knowledge of Malaysian employment laws and statutory requirements.

· Able to work independently and take ownership of Malaysia HR operations.

· Good command of Chinese,English and Malay,both written and spoken.