Bid Executive

Cantellat Solutions; Kuala Lumpur; On-site; MYR 90,000 - 140,000; Full time

Job summary

Cantellat Solutions is seeking a Bid Manager/Executive in Kuala Lumpur to manage end-to-end bid processes for high-value tenders, RFIs, RFPs, and PQQs.

You will lead cross-functional bid teams, ensure compliant and compelling submissions, and partner with Finance/Law to solidify pricing and terms. Strong writing and MS 365 proficiency are essential.

Qualifications

• Bachelor’s degree in a related discipline or equivalent practical experience.
• 4–8 years of bid/proposal management experience in technology or professional services.
• Strong business writing and editing with ability to simplify complex concepts.
• Advanced proficiency in Microsoft 365 and proposal automation tools.

Responsibilities

• Lead end-to-end bid lifecycle for tenders, RFIs, RFPs, and PQQs.
• Coordinate cross-functional bid teams across Sales, Product, Legal, Finance, and Delivery.
• Develop compliant, commercially viable, winning submissions.
• Draft and edit proposal content from SME inputs into client narratives.
• Manage bid schedules, color-team reviews, and final sign-offs.
• Coordinate pricing models, margins, and cash flow inputs with Finance.
• Review tender terms, NDAs, SLAs, and liability clauses with Legal/Risk.
• Handle clarifications, client interviews, and BAFO revisions.
• Maintain proposal content library and boilerplate responses.

Skills

Writing & editing

Business communication

Cross-functional collaboration

Education

Bachelor’s degree in Business Administration/Marketing/Communications/Engineering

Tools

Microsoft 365

Loopio

RFPIO/Responsive

Qvidian

Job description

The Bid Manager/Executive responsible for end-to-end proposal lifecycle for high-value tenders, Requests for Proposals (RFPs), Requests for Information (RFIs), and pre-qualification questionnaires (PQQs). This role coordinates cross-functional bid teams—including Sales, Product, Services, Legal, Finance, and Delivery —to produce clear, compliant, commercially viable, and winning submissions.

Key Responsibilities

• Facilitate the bid/no-bid qualification framework alongside sales leadership and commercial stakeholders.
• Build and enforce comprehensive bid schedules, tracking milestones, internal review deadlines (Color Team reviews: Pink, Red, Gold), and final sign-offs.
• Draft original proposal content and edit technical inputs from subject matter experts into cohesive, client-focused narrative.
• Partner with solution architects to develop visual models, workflows, and clean layout presentations.
• Conduct detailed compliance matrices and quality assurance checks prior to submission.
• Work with Finance to coordinate pricing models, margin reviews, and cash flow projections.
• Partner with Legal and Risk teams to review tender terms, non-disclosure agreements, SLAs, and liability caps.
• Handle clarification questions, client interviews, and Best and Final Offer (BAFO) revisions.
• Lead win/loss debriefs with sales teams and clients to identify operational learnings.
• Maintain and scale the proposal content library, boilerplate responses, case studies, and standard certifications.

Required Qualifications & Experience

• Education: Bachelor’s degree in Business Administration, Marketing, Communications, Engineering, or a related discipline (or equivalent practical experience).
• Experience: 4-8 years of experience in bid/proposal management within [Technology / Professional Services].
• Writing & Communication: Strong business writing, proofreading, and editorial skills with a track record of translating complex technical concepts into persuasive prose.
• Software Proficiency: Advanced knowledge of Microsoft 365 (Word, Excel, PowerPoint, SharePoint) and proposal automation software (e.g., Loopio, RFPIO/Responsive, Qvidian).