Bid Manager/Specialist (Petaling Jaya)

CBRE, Inc.; Petaling Jaya; On-site; MYR 90,000 - 150,000; Full time

Job summary

CBRE, Inc. is seeking a Bid Manager to drive the bid process across RFI and RFP stages. You will collaborate with the Sales Director and country/divisional teams to deliver differentiated, client-focused proposals on time, building a high-performing BUSC network and coaching team members.

You will train BUSCs, develop win themes, and ensure final documents are of exceptional quality through writing, editing and design. Strong leadership and written communication are essential for success.

Qualifications

• Demonstrated experience in bid management or sales environments.
• Strong written communication and editing skills.
• Experience coordinating cross-functional teams to win bid opportunities.

Responsibilities

• Lead bid processes from RFI/RFP to final submission with high standards.
• Coordinate content, themes and materials for country/divisional events.
• Develop win themes aligned to client needs with BDMs and BUSCs.
• Write bespoke bid responses and executive summaries to differentiate proposals.
• Edit and proofread final documents to ensure top quality and consistency.
• Plan post-proposal activities including site visits and workshops.

Skills

Bid writing

Leadership

Stakeholder management

Education

Bachelor's degree

Tools

Word

PowerPoint

SharePoint

InDesign

Smartsheet

Salesforce

Job description

About the role:

The role of Bid Manager is exceptionally rewarding and you will work across a broad range of interesting client sectors and internal CBRE stakeholders. The role is suited for someone who is passionate about quality, creativity, written word and seeing end results. You will have attention to detail and a flair for understanding and articulating solutions to client needs and challenges.

A blend of strategic, organisational, written and interpersonal skills are crucial for success.

The Bid Manager plays a vital role in driving the success of our organisation by working in partnership with the Sales Director and Country/Division sales team to oversee the project management and governance of the sales process, particularly at the Request for Information (RFI) and Request for Proposal (RFP) stages. You may also be required to own and lead top pursuits.

You have exceptional writing skills and may already have bid management experience, or are looking to take the next step in your bid management career. Using your natural leadership skills to foster a strong team culture, you will drive up standards by working closely with Business Development Managers (BDM) and Business Unit Sales Coordinators (BUSC) to ensure differentiated, innovative and client focused proposals are delivered on time and to an exceptional standard.

A key responsibility of this role is to train and develop BUSC's, sharing your knowledge and skills to help them grow and succeed.

What you'll do:

Attracting clients

• Guide and encourage BDM and BUSC client research activity to support client cultivation
• Assist with preparation of materials for prospective client meetings and presentations
• Lead (or support) the coordination of Country/Divisional events by inputting into content, themes and materials
• Work with the Strategic Development Lead to support BDMs and BUSCs develop vertical markets

RFI and RFP process

• Ensure request for information (RFI) questionnaires are submitted to a high standard
• Work closely with the sales team to manage proposals from initiation to submission, this will include:

• Ensure bid tracker/responsibility matrix is created for every opportunity and team remains organised
• Response planning and structuring
• Work with BDMs and BUSCs to develop win themes aligned to client needs
• Write bespoke bid responses and work closely with the BDM to produce compelling executive summaries
• Check and challenge BUSC and BDM content, and contributions from others to ensure written responses clearly articulate differentiation and win themes
• Ensure final documents are of the highest quality through design, editing and proof reading
• Ensure the team are on track for post proposal activities, helping plan and prepare site visit, presentation and workshop materials

BUSC Community

• Build and foster a BUSC community to create a team of high performing sales support, this includes holding weekly BUSC catch ups and workload prioritisation meetings
• Help BUSCs build confidence by coaching and development through writing and proposal training, and personal development planning
• Support BUSC recruitment, onboarding and succession planning

Knowledge and Process

• Work in partnership with the Sales Director and Strategic Development Lead to embed and improve process and knowledge across the Country/Division
• Work closely with the team to ensure content library is continuously up to date with professional profiles, account profiles and case studies. Share content with the wider business
• Proactively stay up to date with CBRE, industry knowledge and innovations, sharing this information with your team and allowing this knowledge to filter in to bid responses
• Maintain a consistent process with BDMs and BUSCs to ensure accurate Salesforce reporting

Networking and Collaboration

• Build an internal network across the Bid Manager community to enhance knowledge, share best practice, and collectively benefit from shared insights
• Build relationships with operational leaders and support functions

What you'll need:

Character:

You are passionate about quality, creativity, written word and seeing end results. You will have attention to detail and a flair for understanding and articulating solutions to client needs and challenges.

An ideal candidate for this role is energetic, proactive and able to prioritise demands and work to deadlines. With natural leadership skills and the ability to build robust working relationships, the ideal candidate has the ability to influence and motivate, and can work under pressure and to demanding and multiple deadlines.

Strong writing skills, creativity and desire to win are crucial.

Education:

Higher educational qualifications to degree level would be beneficial.

Writing Skills:

Strong bid writing and editing skills are essential. Past bid writing and management experience in a sales environment is desirable.

Technology Skills:

Must possess excellent Microsoft 360 skills - primarily Microsoft Word and PowerPoint. SharePoint, InDesign, Smartsheet and Salesforce are beneficial.

Administration Skills:

You are a strong communicator with solid planning skills. You like to stay organised, can delegate and manage multiple deadlines across multiple stakeholders.

Desirable Experience:

• Experience working in a bid management and/or sales environment
• Experience writing and managing proposals
• Experience of meeting tight deadlines
• Experience motivating, training and leading teams
• Experience of dealing with and co-operating with a wide range of people

Circumstances & Confidentiality:

Must be flexible to work outside core office hours from time to time to meet tight deadlines as set by customers.

This role may require travel on occasions to other work locations for team meetings, client meetings and presentations.

All work and opportunities are to be treated as highly confidential.