Bid Writer & Coordinator

PERSOL Business Service; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

PERSOL Business Service in Kuala Lumpur is seeking an experienced Bid Manager to drive tender responses, coordinate proposals, and ensure compliance with client requirements and evaluation criteria.

You will draft responses, manage the bid library, use Microsoft Copilot and Canva for content development, and track bid status in HubSpot, delivering timely submissions and insightful reports to senior management.

Qualifications

• Degree in Communications, Journalism, Marketing, Business or related field.
• 3+ years’ bid management, bid writing or proposal coordination experience.
• Strong written communication, editing and interpretation of complex questions.

Responsibilities

• Assist with tenders and bids as directed by line manager.
• Draft tender responses and supporting documentation against defined win themes.
• Use Microsoft Copilot and AI tools to support research and drafting with quality control.
• Create and format documents, presentations and related content using approved templates.
• Proof reading, editing and formatting of final documents.
• Coordinate internal approvals and risk assessments per company protocol.
• Maintain version control and compliance checks across submissions.
• Utilise HubSpot to track bid opportunities and business development activities.
• Prepare and generate reports on bid performance for senior management.

Skills

Written communication

Editing skills

Time management

Stakeholder engagement

Attention to detail

Education

Degree in Communications/Marketing/Business

Tools

Microsoft 365

HubSpot

Canva

CRM (Salesforce)

Job description

Job Description

• Assist with tenders and bids as directed by line manager
• Support the development of compliant tenders and proposals through to submission
• Draft tender responses and supporting documentation against defined win themes, client requirements and evaluation criteria
• Use Microsoft Copilot and other approved AI tools to support research, drafting, content development and review, while applying appropriate judgement, fact-checking and quality control
• Create and format documents, presentations, diagrams and other supporting content using approved templates, ensuring compliance with brand guidelines
• Proof reading, editing and formatting of final documents
• Manage the completion of compliance questionnaires
• Assist with the timely lodgement of bids (hardcopy and electronic)
• Manage the Bid Management Group inbox
• Provide comprehensive administrative support
• Coordinate internal approvals and risk assessments in line with company protocols
• Maintain version control and compliance checks across all submissions
• Oversee and develop the content library, ensuring all material is accurate, up to date, and aligned with current branding
• Utilise HubSpot to track bid opportunity statuses, and business development activities
• Prepare and generate reports on bid performance for senior management

Requirement

• Degree in Communications, Journalism, Marketing, Business, or a related field is essential
• 3+ years’ experience in bid management, bid writing, or proposal coordination, ideally in the labour hire or recruitment industry
• Strong written communication, comprehension and editing skills, with the ability to interpret complex tender questions, source relevant information and develop clear, concise responses
• Proficient in Microsoft 365 (Word, Excel and PowerPoint) and Canva for document formatting, presentation and graphic creation
• Experience using HubSpot or a CRM similar to Salesforce for reporting and bid tracking
• Experience using generative AI tools, ideally Microsoft Copilot, to support research, drafting, editing and content development
• Strong attention to detail and ability to work to strict deadlines
• Exceptional organisational and time management skills
• High level of initiative and the ability to work independently
• Strong interpersonal skills to engage and influence a range of internal and external stakeholders
• Commercially astute with an understanding of pricing structures and contract risk