Proposal Manager

VHR Consultancy; Selangor; On-site; MYR 180,000 - 240,000; Full time

Job summary

VHR Consultancy is seeking a Proposal Manager to lead the end-to-end proposal and contract lifecycle in Malaysia. You will align sales, technical and finance teams to develop competitive, financially sound bids and manage renewals, amendments and terminations to protect the company’s interests.

The role requires a decade of leadership experience, strong project management and data-driven decision making, with a focus on improving Win/Loss ratios and controlling proposal costs.

Qualifications

• 10+ years in a leadership role with a track record of improving processes.
• Experience implementing digital tools to increase efficiency.
• Ability to lead, train and manage a high-performing team.
• Experience managing the full proposal process from bid strategy to submission.
• Strong data-driven problem solving to monitor performance.
• Excellent organizational skills and consistent quality across deliverables.

Responsibilities

• Manage the proposal and quotation process by setting the bid plan, assigning responsibilities and coordinating deadlines to keep submissions on track.
• Translate customer requirements into a bid strategy that aligns with the company’s objectives, highlights the strengths of the proposed solution and addresses areas where competitors may have an advantage.
• Lead the proposal team and coordinate input from sales, technical and finance teams to produce complete and accurate proposals.
• Review, approve and submit proposals and quotations, verifying that each submission meets customer requirements and internal standards.
• Regularly assess and refine proposal workflows, templates and tools to improve efficiency and submission quality.
• Maintain a central library of case studies, customer references and templates that teams can draw on for future bids.
• Track proposal performance, including win/loss ratios, and use the findings to identify trends and improve future submissions.
• Set proposal development budgets, monitor spending and keep costs within approved limits.
• Oversee new contracts, renewals, amendments and terminations, and review terms and conditions to protect the company’s commercial interests.
• Carry out other duties as assigned.

Skills

Leadership

Process improvement

Project management

Analytical thinking

Attention to detail

Team building

Education

Bachelor's degree in Engineering, Operations Management, Business Administration or related

Job description

The Proposal Manager leads the full proposal and contract lifecycle, from bid planning and quotation through to contract renewal or termination. The role brings together sales, technical and finance teams to develop competitive, financially sound proposals that meet customer needs and support the company’s business objectives. Performance is measured by improvements in the win/loss ratio, control of proposal development costs and effective management of contract renewals.

Key Responsibilities

• Manage the proposal and quotation process by setting the bid plan, assigning responsibilities and coordinating deadlines to keep submissions on track.
• Translate customer requirements into a bid strategy that aligns with the company’s objectives, highlights the strengths of the proposed solution and addresses areas where competitors may have an advantage.
• Lead the proposal team and coordinate input from sales, technical and finance teams to produce complete and accurate proposals.
• Review, approve and submit proposals and quotations, verifying that each submission meets customer requirements and internal standards.
• Regularly assess and refine proposal workflows, templates and tools to improve efficiency and submission quality.
• Maintain a central library of case studies, customer references and templates that teams can draw on for future bids.
• Track proposal performance, including win/loss ratios, and use the findings to identify trends and improve future submissions.
• Set proposal development budgets, monitor spending and keep costs within approved limits.
• Oversee new contracts, renewals, amendments and terminations, and review terms and conditions to protect the company’s commercial interests.
• Carry out other duties as assigned.

Requirements

• Bachelor’s degree in Engineering, Operations Management, Business Administration or a related discipline.
• At least 10 years of experience in a leadership or management role, with a track record of improving processes and implementing digital tools to increase efficiency.
• Demonstrated ability to lead, train and manage a high-performing team.
• Experience managing the full proposal process, from bid strategy through final submission, with the project management skills to deliver multiple proposals on time.
• Strong analytical and problem-solving skills, with the ability to use data to monitor performance, identify issues and improve processes.
• Strong organisational skills and attention to detail, with a consistent approach to checking accuracy and maintaining quality across deliverables.