Bid Coordinator

Bureau Veritas (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 42,000 - 66,000; Full time

Job summary

Bureau Veritas is seeking a proactive Bid Coordinator in Kuala Lumpur to support the Building & Infrastructure business in preparing and submitting tenders and proposals. The role requires coordinating tender activities, liaising with internal stakeholders and affiliates, and ensuring client requirements are met on time.

The ideal candidate has 1–3 years of experience in tender coordination or related fields, with strong organizational and communication skills.

Qualifications

• Diploma or Degree in Engineering, Business Administration, Project Management, Construction Management or related.
• 1–3 years experience in proposal preparation, tender coordination, bid administration or related.
• Fresh graduates with strong organizational and communication skills are welcome.
• Experience in construction, engineering consultancy, testing, inspection or certification is an advantage.

Responsibilities

• Review tender invitations, RFPs, RFQs and client requirements.
• Prepare, compile and submit tender and proposal documents per client requirements and deadlines.
• Coordinate pre-tender and post-tender clarifications with clients and internal stakeholders.
• Maintain tender schedules and ensure timely submission of all proposals.
• Track submitted tenders and update tender status and outcomes.
• Liaise with Business Development, Operations, Technical Teams, Finance and other internal stakeholders.
• Coordinate with overseas affiliates and regional offices for multi-country opportunities.
• Prepare proposal summaries and documentation for management review and approval.
• Ensure submissions are complete, accurate and professionally presented.

Skills

Tender coordination

Document management

Stakeholder management

Time management

Attention to detail

Communication skills

Education

Diploma/degree in engineering or business or project management

Tools

Word

Excel

PowerPoint

Outlook

Job description

Our people areambitious and humble, believing in what they do and convinced that our purpose isshaping a world of trust.Withresponsibilityandopenness, they daily serve our 400.000 clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their markin shaping society.

> We believe thatleaving a markis a true challenge and opportunity for every one of us.

> We believe thatleaving a markis a sign of trust and impact.

> We believe thatleaving a markis a bond with the future.

> We believe thatleaving a markis proof of growth and development.

Being part of the BV family, is more than just working, it’s being convinced that you willleave your mark... in shaping a world of Trust.

Job Overview

Bureau Veritas is seeking a proactive and detail-oriented Bid Coordinator to support the Building & Infrastructure (B&I) business in the preparation and submission of proposals and tender documents.

The successful candidate will be responsible for coordinating tender activities, compiling proposal submissions, liaising with internal stakeholders and affiliates, ensuring compliance with client requirements, and supporting the business in securing new opportunities. This role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.

The ideal candidate will have experience in proposal preparation, tender coordination, bid administration, sales support, or project coordination, preferably within the construction, engineering, consultancy, testing, inspection, or certification industries.

Key Responsibilities

• Review tender invitations, RFPs, RFQs, and client requirements.
• Prepare, compile, and submit tender and proposal documents in accordance with client requirements and submission deadlines.
• Coordinate pre-tender and post-tender clarifications with clients and internal stakeholders.
• Maintain tender schedules and ensure timely submission of all proposals.
• Track submitted tenders and maintain updates on tender status and outcomes.

Stakeholder Coordination

• Liaise with Business Development, Operations, Technical Teams, Finance, and other internal stakeholders to gather information required for proposal preparation.
• Coordinate with overseas affiliates and regional offices when supporting multi-country opportunities.
• Follow up on outstanding documents and approvals required for proposal submission.
• Prepare proposal summaries and documentation for management review and approval.

Documentation & Compliance

• Ensure all tender submissions comply with client requirements and company procedures.
• Maintain proposal databases, tender registers, and documentation records.
• Organize and manage standard company documents, certifications, project references, and supporting materials for proposals.
• Ensure all submissions are complete, accurate, and professionally presented.

Administrative Support

• Assist in preparing proposal templates, presentations, and supporting documentation.
• Coordinate meeting schedules and follow-up actions relating to tender and proposal activities.
• Support continuous improvement initiatives to enhance proposal quality and submission efficiency.
• Provide general administrative support relating to tender and proposal management.

Key Qualifications

Education

• Diploma or Degree in Engineering, Business Administration, Project Management, Construction Management, or a related discipline.

Experience

• 1-3 years of experience in proposal preparation, tender coordination, bid administration, project coordination, sales support, or a related field.
• Fresh graduates with strong organizational and communication skills are welcome to apply.
• Experience in the construction, engineering consultancy, testing, inspection, or certification industry will be an advantage.

Technical Skills

• Familiarity with tendering and proposal submission processes.
• Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Strong document management and administrative capabilities.
• Ability to compile and review large volumes of documentation accurately.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple deadlines simultaneously.
• Effective communication and stakeholder management skills.
• Proactive, resourceful, and able to work independently.
• Team player with a customer-focused mindset.

Preferred Experience

• Experience supporting tenders and proposals within the construction, infrastructure, engineering consultancy, inspection, testing, or certification sectors.
• Familiarity with public sector tender portals and procurement processes.
• Experience coordinating with multiple internal stakeholders and regional teams.
• Exposure to Building & Infrastructure projects such as construction supervision, project management, QA/QC, inspection, testing, certification, or engineering consultancy services.

Join an inclusive, flexible and diverse company where you can thrive while contributing to positively transforming the world we live in.

#ShapingaWorldofTrust #leaveyourmark