Strategic Bid Writer & Proposal Coordinator

PERSOL Business Service; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

PERSOL Business Service in Kuala Lumpur is seeking an experienced Bid Manager to drive tender responses, coordinate proposals, and ensure compliance with client requirements and evaluation criteria.

You will draft responses, manage the bid library, use Microsoft Copilot and Canva for content development, and track bid status in HubSpot, delivering timely submissions and insightful reports to senior management.

Qualifications

• Degree in Communications, Journalism, Marketing, Business or related field.
• 3+ years’ bid management, bid writing or proposal coordination experience.
• Strong written communication, editing and interpretation of complex questions.

Responsibilities

• Assist with tenders and bids as directed by line manager.
• Draft tender responses and supporting documentation against defined win themes.
• Use Microsoft Copilot and AI tools to support research and drafting with quality control.
• Create and format documents, presentations and related content using approved templates.
• Proof reading, editing and formatting of final documents.
• Coordinate internal approvals and risk assessments per company protocol.
• Maintain version control and compliance checks across submissions.
• Utilise HubSpot to track bid opportunities and business development activities.
• Prepare and generate reports on bid performance for senior management.

Skills

Written communication

Editing skills

Time management

Stakeholder engagement

Attention to detail

Education

Degree in Communications/Marketing/Business

Tools

Microsoft 365

HubSpot

Canva

CRM (Salesforce)

Job description

PERSOL Business Service in Kuala Lumpur is seeking an experienced Bid Manager to drive tender responses, coordinate proposals, and ensure compliance with client requirements and evaluation criteria.

You will draft responses, manage the bid library, use Microsoft Copilot and Canva for content development, and track bid status in HubSpot, delivering timely submissions and insightful reports to senior management.