Regional Bid & Proposal Coordinator

Businesslist; Kuala Lumpur; Hybrid; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid working arrangement

Comprehensive medical and hospitali z-

Dental and optical benefits

Group insurance and personal accident

Employee wellness and healthcare

Annual leave and employee benefit ent

Structured learning and development

Regional exposure supporting Australia

Job summary

Businesslist in Kuala Lumpur seeks a skilled Bid Writer & Proposal Coordinator to drive tender responses, align content with customer requirements, and manage end-to-end proposal development. You will leverage AI tools to enhance research, editing, and presentation quality.

Ideal candidates have 2–3 years in bid management, strong writing, and meticulous detail control, with experience in coordinating diverse internal stakeholders and ensuring brand-compliant submissions.

Qualifications

• Degree in Communications, Journalism, Marketing, Business, or a related discipline.
• Minimum 2–3 years of experience within Bid Management, Proposal Writing, Tender Coordination, Proposal Development, or related functions.
• Strong writing, editing, proofreading, and content development capabilities.
• Experience managing tenders, bids, proposals, or customer-facing submissions.
• Excellent written communication skills with the ability to interpret complex tender requirements.
• Strong attention to detail and ability to manage multiple deadlines simultaneously.
• Excellent stakeholder management and coordination skills.
• Advanced Microsoft Word, PowerPoint, and Excel capabilities.
• Experience using Canva for formatting, branding, and proposal presentation development.

Responsibilities

• Assist in the preparation and submission of tenders, bids, and proposals
• Draft proposal responses aligned to customer requirements, evaluation criteria, and win themes
• Utilize Microsoft Copilot and approved AI tools to support research, content development, editing, and proposal enhancement
• Coordinate tender timelines, stakeholder contributions, approvals, and submission activities
• Complete compliance questionnaires and supporting documentation
• Manage document formatting, editing, proofreading, and quality control activities
• Ensure submissions comply with brand guidelines, governance standards, and customer requirements
• Maintain proposal version control, content accuracy, and submission records
• Manage and enhance proposal content libraries and reusable templates
• Utilize HubSpot to track bid opportunities, submission status, and business development activities
• Generate bid activity and performance reports for management
• Support continuous improvement initiatives across bid management and proposal development processes

Skills

Proposal writing

Editing

Content development

Tender coordination

Stakeholder management

MS Word / PowerPoint / Excel

Canva

Education

Bachelor's degree in Communications/Journalism/Marketing/Business or related

Tools

Microsoft Word

PowerPoint

Excel

Canva

Job description

• Assist in the preparation and submission of tenders, bids, and proposals
• Draft proposal responses aligned to customer requirements, evaluation criteria, and win themes
• Utilize Microsoft Copilot and approved AI tools to support research, content development, editing, and proposal enhancement
• Coordinate tender timelines, stakeholder contributions, approvals, and submission activities
• Complete compliance questionnaires and supporting documentation
• Manage document formatting, editing, proofreading, and quality control activities
• Ensure submissions comply with brand guidelines, governance standards, and customer requirements
• Maintain proposal version control, content accuracy, and submission records
• Manage and enhance proposal content libraries and reusable templates
• Utilize HubSpot to track bid opportunities, submission status, and business development activities
• Generate bid activity and performance reports for management
• Support continuous improvement initiatives across bid management and proposal development processes

The Successful Applicant

A successful egional Bid Writer & Proposal Coordinator should have:

• Degree in Communications, Journalism, Marketing, Business, or a related discipline
• Minimum 2-3 years of experience within Bid Management, Proposal Writing, Tender Coordination, Proposal Development, or related functions
• Strong writing, editing, proofreading, and content development capabilities
• Experience managing tenders, bids, proposals, or customer-facing submissions
• Excellent written communication skills with the ability to interpret complex tender requirements
• Strong attention to detail and ability to manage multiple deadlines simultaneously
• Excellent stakeholder management and coordination skills
• Advanced Microsoft Word, PowerPoint, and Excel capabilities
• Experience using Canva for formatting, branding, and proposal presentation development

What's on Offer

• Competitive Annual Salary Package
• Hybrid working arrangement after onboarding period
• Comprehensive medical and hospitalization coverage
• Dental and optical benefits
• Group insurance and personal accident coverage
• Employee wellness and healthcare support programs
• Annual leave and employee benefit entitlements
• Structured learning and development opportunities
• Regional exposure supporting Australia and APAC stakeholders

ContactKai Jiunn LiongQuote job refJN-112026-7139264Phone number+603 2302 4071