Assistant, Value Added Servives (Klang)

DKSH Malaysia Sdn Bhd; Klang City, Port Klang; On-site; MYR 28,000 - 42,000; Full time

Job summary

DKSH Malaysia Sdn Bhd in Klang seeks an Administration professional to manage production documentation and ensure records are complete and on time, with emphasis on GMP/SOP compliance and accurate batching records.

You will coordinate Batch Records, MPO sets, MLL, labeling and related documentation, scan records for client review, and maintain SAP-driven hologram reports with attention to traceability and quality control.

Qualifications

• Diploma/certificate in Supply Chain, Logistics or related field.
• 1–2 years of experience in a similar role.
• Knowledge of repacking/relabeling and GMP standards.
• Fluency in local language and English preferred.
• Proficient in SAP, Excel, Word and PowerPoint.

Responsibilities

• Prepare and ensure quality control on Batch Record documentation (MPO set, MLL, RWI).
• Record, file and control Batch Records for traceability and safekeeping.
• Scan Batch Records for client review and approval.
• Manage and update Hologram Report in SAP system.

Skills

GMP knowledge

Documentation control

Repacking/relabeling

Language fluency

MS Office

Education

Diploma/certificate in Supply Chain, Logistics or related field

Tools

SAP

MS Office

Job description

Administration Team that has overall accountability to ensure all documentation for production is prepared and closed on-time to archive production KPI. Make sure all documentation for production as per SOP requirements.

What You Will Deliver

• Batch Record (MPO) Documentation and Records
• Prepare and ensure good quality control on documentation in Batch Record such as Master Packaging Order (MPO) Set including Master Labelling List (MLL), Redressing Work Instruction (RWI) and others required additional document.
• Record, keep and control documents filling on all production Batch Record to ensure good traceability and safe keeping.
• Preparing and scanning Batch Record (MPO) for Client review and approval on product redressed.
• Managing and updating Hologram Report in SAP System.

Administration

• Backup and assisting Admin Team for SIRA preparation and documentation including capturing and editing photo of damaged/short stock for SIRA Report and communicating with Client Management Team/Client.
• Backup and assisting Admin Team for Subcon Reversal, dealing with Inventory Team on the replacement for the damaged stock.
• Assisting Admin Team on preparing 6-sided photo documentation for Production and Client review.
• Backup and assisting Billing Team on maintaining and updating billing trackers, vendor completion data and MDA piece rate trackers.

Others

• To undertake any duties and responsibilities assigned by the Manager in charge or the management team.
• To participate in annual stock count activity in SADC.
• To adhere and follow all existing GMP, SADC and SOP procedures.
• Ensure that all team members follow company policies and GMP, SADC and SOP procedures.
• To recommend appropriate workflow and procedures from time to time to improve workflow progress.

What You Bring

• Diploma/certificate in Supply Chain, Logistics or related field
• Minimum one to two years' experience in similar role
• Demonstrate knowledge in repacking/redressing/relabeling
• Demonstrate knowledge in good manufacturing practice (GMP) standards and practices
• Demonstrate a strong appreciation of customer service requirements and commitment
• Proven experience in SAP
• Demonstrate proficiencies in office productivity tools (e.g. Excel, Word and PowerPoint)
• Demonstrate fluency in local language and ideally in English, both written and spoken
• Applicants must be willing to work in Sg Jati, Klang

Why Join DKSH

At DKSH, we are driven by a purpose that goes beyong the ordinary: enriching people's lives. Through the products and services we provide, DKSH positively impacts millions of lives everyday. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference!