Assistant to the General Manager

EVERNAV TECH SDN BHD; Kuala Lumpur; On-site; MYR 55,000 - 90,000; Full time

Job summary

EVERNAV TECH SDN BHD in Kuala Lumpur is seeking an organised Assistant to the General Manager to support project follow-up, cross-functional coordination, meeting management and reporting. The role focuses on ensuring smooth business execution with clear communication and strong attention to detail.

This position requires the ability to manage multiple priorities, prepare accurate management reports, and maintain confidential information while coordinating across departments and teams.

Qualifications

• Good spoken and written Mandarin Chinese and English for day-to-day business communication.
• Strong organisational, coordination, follow-up and time management skills.
• Ability to turn meeting discussions and scattered information into clear action plans.
• Proficiency in Microsoft Office or Google Workspace, including basic data organisation and checking.
• A proactive, detail-oriented and reliable approach, with the ability to follow through independently and provide timely updates.
• Sound professional judgement and a strong commitment to confidentiality.

Responsibilities

• Coordinate meetings, prepare supporting materials, document decisions and follow up on agreed actions.
• Track departmental work plans and project progress, highlighting delays, issues and coordination needs.
• Collect, check and consolidate departmental updates into clear and accurate management reports.
• Maintain task trackers, project records and documents, keeping information current.
• Support management with scheduling and prepare decision items with relevant background information.
• Carry out other management support duties relevant to the role while maintaining strict confidentiality.

Skills

Mandarin Chinese

English

Organizational skills

Coordination

Time management

Attention to detail

Confidentiality

Proactive

Tools

Microsoft Office

Google Workspace

Job description

Project Coordination and Operations Support

Role Overview

We are seeking an organised, proactive and dependable Assistant to the General Manager to support project follow-up, cross-functional coordination, meeting management and reporting.

This role focuses on business execution support and is suited to someone who communicates clearly, pays attention to detail and can manage multiple priorities.

Key Responsibilities

• Coordinate meetings, prepare supporting materials, document decisions and follow up on agreed actions.
• Track departmental work plans and project progress, highlighting delays, issues and coordination needs.
• Collect, check and consolidate departmental updates into clear and accurate management reports.
• Maintain task trackers, project records and documents, keeping information current.
• Support management with scheduling and prepare decision items with relevant background information.
• Carry out other management support duties relevant to the role while maintaining strict confidentiality.

Requirements

• Good spoken and written Mandarin Chinese and English for day-to-day business communication.
• Strong organisational, coordination, follow-up and time management skills.
• Ability to turn meeting discussions and scattered information into clear action plans.
• Proficiency in Microsoft Office or Google Workspace, including basic data organisation and checking.
• A proactive, detail-oriented and reliable approach, with the ability to follow through independently and provide timely updates.
• Sound professional judgement and a strong commitment to confidentiality.

Preferred Qualifications

• Experience as an executive assistant, project coordinator, operations support professional or in a similar role.
• Experience working across departments or within multilingual teams.
• Willingness to provide anonymised work samples or complete a short, role-related practical assessment.