Administrative & Organizational Assistant / HR Operations Assistant

KIVISION SDN BHD; Kuala Lumpur; On-site; MYR 31,000 - 45,000; Full time

Benefits offered by this job

Social insurance and housing fund (EPF

Paid annual leave

Job summary

KIVISION SDN BHD is seeking an Administrative & Organizational Assistant / HR Operations Assistant in Kuala Lumpur. The role focuses on daily internal coordination, administrative support, and fostering a cohesive, productive team environment.

The candidate will aid in resolving conflicts and improving internal processes while aligning with company policies and cross-departmental needs. We value a detail-oriented, communicative professional fluent in Chinese and English, with 1–3 years of

Qualifications

• 1–3 years of relevant experience in administration, operations support, HR, or senior customer service.
• Diploma or higher; preferred fields include Human Resource Management, Administrative Management, Business Administration, Psychology, Secretarial Studies, or related disciplines.
• Must be highly proficient in Chinese and English (listening, speaking, reading, and writing); capable of cross-departmental mediation and daily communication.

Responsibilities

• Oversee the organization and daily management of internal administrative and operational affairs.
• Keep a detail-focused approach to ensure all logistical support tasks are organized and systematic.
• Use strong communication to help resolve conflicts and restore smooth collaboration with internal and external partners.
• Monitor team well-being and work status; provide timely feedback to management and offer foundational organizational support to strengthen cohesion.

Education

Diploma or Bachelor’s degree or higher

Job description

Administrative & Organizational Assistant / HR Operations Assistant

This position is responsible for daily internal coordination and administrative support. Through effective communication and organizational skills, the incumbent will help optimize internal administrative and operational processes, assist in resolving collaborative conflicts, and foster a positive, cohesive working environment.

Key responsibilities

Oversee the organization and daily management of internal administrative and operational affairs. Maintain a strong focus on detail to ensure that all logistical support tasks are handled in an organized and systematic manner.

Utilize communication skills to help resolve conflicts—whether arising between team members due to work-related issues or involving external partners—to restore smooth, ongoing collaboration.

Monitor the well-being and work status of team members. Through regular interaction and observation, provide timely feedback to management and offer foundational organizational support to help strengthen team cohesion.

About you

Possess a professional, approachable demeanor; be an active listener capable of understanding the feedback and genuine needs of team members.

Demonstrate a keen eye for detail and strong task-management abilities; capable of structuring and executing daily administrative, organizational, or operational duties as required.

Possess a collaborative mindset, acting as a coordinator across various parties or departments. Remain calm when faced with day-to-day disagreements, focusing on practical, solution-oriented outcomes.

A diploma, bachelor's degree, or higher. Preferred fields of study include Human Resource Management, Administrative Management, Business Administration, Psychology, Secretarial Studies, or related disciplines.

Must be highly proficient in both Chinese and English (listening, speaking, reading, and writing). The candidate must be capable of using both languages to facilitate cross-departmental mediation, draft administrative documentation, and handle daily communication within a multilingual work environment.

1–3 years of relevant experience in administration, operations support, human resources (HR), or senior customer service roles. Exceptional recent graduates with a composed, detail-oriented nature and strong communication and coordination skills are also encouraged to apply.

Strong verbal and interpersonal communication skills, with a proven track record in managing complex cross-departmental coordination, employee relations, or crisis communications.

A high sense of responsibility, a closed-loop (end-to-end) mindset, meticulous attention to detail, and a strong ability to handle emergencies or unexpected situations.

Social insurance and housing provident fund (or equivalent statutory contributions such as EPF & SOCSO)

Paid annual leave