Executive Assistant to Board / Group Management

Private Advertiser; Kuala Lumpur; On-site; MYR 60,000 - 110,000; Full time

Job summary

Private Advertiser is seeking an experienced Executive Assistant to support board-level and group management in Kuala Lumpur. You will coordinate calendars, travel, meetings, documentation, and day-to-day executive matters with discretion and professionalism.

You will liaise with banks, legal advisers, auditors, tax agents, government agencies, vendors, and other external parties, while ensuring confidential records are maintained and critical deadlines are met.

Qualifications

• Diploma or Degree in Business Administration, Management, Communications or related field.
• Experience supporting Directors, Board members or senior management.
• Strong English and Mandarin, with excellent organisation and follow-up skills.
• High level of discretion and professionalism; able to manage multiple priorities.

Responsibilities

• Manage calendars, meetings, appointments, and schedules for senior management.
• Coordinate domestic and international travel, including flights, hotels, transport, visas, itineraries.
• Prepare correspondence, presentations, meeting materials, and management documents.
• Track action items, deadlines, submissions, and follow-ups.
• Liaise with banks, legal advisers, auditors, tax agents, government agencies, vendors, external parties.
• Assist with Board and corporate administrative matters.
• Organise meetings, private dining, events, and management visits.
• Maintain confidential records and handle sensitive information with discretion.

Skills

Calendar management

Travel coordination

Documentation preparation

Stakeholder liaison

Discretion & professionalism

Education

Diploma or Degree in Business Administration, Management, Communications

Tools

Microsoft Office

Google Workspace

Job description

Executive Assistant to Board / Group Management

We are looking for an experienced and highly organised Executive Assistant to provide direct support to the Board and senior management. The successful candidate will play an important role in coordinating management schedules, travel, meetings, documentation, external stakeholders, and day-to-day executive matters.

Key Responsibilities

Manage calendars, meetings, appointments, and schedules for senior management.

Coordinate domestic and international travel arrangements, including flights, hotels, transport, visas, and detailed itineraries.

Prepare correspondence, presentations, meeting materials, and management documents.

Track meeting action items, deadlines, submissions, and follow-up matters.

Liaise with banks, legal advisers, auditors, tax agents, government agencies, vendors, and other external parties.

Assist with Board and corporate administrative matters.

Organise business meetings, private dining arrangements, events, and management visits.

Maintain confidential records and handle sensitive information with discretion.

Assist with operational and administrative matters across the Group when required.

Ensure management is kept updated on outstanding tasks and important deadlines.

Requirements

Diploma or Degree in Business Administration, Management, Communications, or a related field.

Relevant experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.

Prior experience supporting Directors, Board members, CEOs, founders, or senior management is preferred.

Strong spoken and written English and Mandarin.

Excellent organisation, communication, and follow-up skills.

High level of discretion and professionalism.

Able to work independently and manage multiple priorities.

Proficient in Microsoft Office and Google Workspace.

Comfortable working in a fast-paced environment.

Willing to travel occasionally when required.

Experience within technology, investment, corporate services, professional services, or family-office environments would be an advantage.

Prior international travel experience and familiarity with travel arrangements and logistics would be an added advantage.