Assistant To Director

BYTE TO BITE SDN. BHD.; Seberang Perai; On-site; MYR 60,000 - 90,000; Full time

Job summary

BYTE TO BITE SDN. BHD. in Malaysia is seeking an Assistant to the Director to provide direct support in business coordination, communication, project follow-up, and day-to-day management.

The role involves frequent interaction with internal teams, customers, suppliers, and partners, and travel with the Director when required. The ideal candidate will have strong communication and organizational skills, be proactive, and able to work in a fast-paced environment.

Qualifications

• Strong communication and interpersonal skills.
• Excellent coordination and organizational abilities.
• Ability to work independently and take initiative.
• Capable of handling multiple tasks under time pressure.
• Willingness to travel domestically and internationally with the Director.
• Professional, trustworthy, and able to maintain confidentiality.
• Technical inclination to understand basic engineering concepts.

Responsibilities

• Provide direct assistance and support to the Director in daily business and operational matters.
• Coordinate and follow up on tasks, projects and assignments delegated by the Director.
• Assist in communicating and coordinating with customers, suppliers, business partners and internal departments.
• Attend meetings with the Director and assist with meeting preparation, follow-up and documentation.
• Assist the Director in preparing presentations, reports, documents and other business materials.
• Follow up with relevant departments or personnel to ensure assigned tasks are completed on time.
• Assist in coordinating business trips, meetings, appointments and other schedules.
• Accompany the Director on business trips, customer visits, exhibitions, meetings and other work-related travel when required.
• Assist in handling and coordinating matters related to automation, engineering, machinery and other technical projects where applicable.
• Conduct basic research, gather information and prepare summaries to support the Director's decision-making.

Skills

Communication

Coordination

Organizational skills

Independent work

Time management

Travel willingness

Confidentiality

Job description

We are looking for a highly capable and proactive Assistant to Director to provide direct support to the Director in business coordination, communication, project follow-up and day-to-day management activities. The ideal candidate should have good communication and organizational skills, be comfortable working in a fast-paced environment. Knowledge or experience in Mechanical and/or Electrical Engineering will be an added advantage, particularly for understanding technical discussions, automation projects and engineering-related matters. This role will involve frequent communication with internal teams, customers, suppliers and business partners, as well as travelling with the Director when required.

Key responsibilities

• Provide direct assistance and support to the Director in daily business and operational matters.
• Coordinate and follow up on tasks, projects and assignments delegated by the Director.
• Assist in communicating and coordinating with customers, suppliers, business partners and internal departments.
• Attend meetings with the Director and assist with meeting preparation, follow-up and documentation.
• Assist the Director in preparing presentations, reports, documents and other business materials.
• Follow up with relevant departments or personnel to ensure assigned tasks are completed on time.
• Assist in coordinating business trips, meetings, appointments and other schedules.
• Accompany the Director on business trips, customer visits, exhibitions, meetings and other work-related travel when required.
• Assist in handling and coordinating matters related to automation, engineering, machinery and other technical projects where applicable.
• Conduct basic research, gather information and prepare summaries to support the Director's decision-making.

About you

• Good communication, coordination and interpersonal skills.
• Strong organizational skills with good attention to detail.
• Able to work independently, take initiative and follow through on assigned tasks.
• Able to handle multiple tasks and work under time pressure.
• Willing to travel domestically and internationally with the Director when required.
• Professional, responsible, trustworthy and able to maintain confidentiality.
• Knowledge or experience in Mechanical and/or Electrical Engineering is an added advantage.
• Technically inclined and able to understand basic engineering concepts.
• Proactive rather than waiting for instructions.
• Opportunity to work closely with the Director and gain exposure to business management, engineering, automation projects and company operations.
• Exposure to customers, suppliers and business partners locally and internationally.
• Opportunities for domestic and overseas business travel.
• Career development and opportunities to take on broader responsibilities based on performance.