Assistant Sales Administrator

NEW SEASON SDN BHD; Subang Jaya; On-site; MYR 29,000 - 42,000; Full time

Job summary

NEW SEASON SDN BHD is seeking an administrative professional to support sales, purchasing, and general office operations in Subang Jaya, Malaysia. You will maintain day-to-day processes, prepare documents, and ensure accuracy and efficiency across teams.

You will assist in issuing sales/purchase orders, coordinating deliveries, and generating reports, while supporting stock and basic finance tasks. Strong MS Office skills and a willingness to learn are essential.

Qualifications

• 2–3 years of experience in sales/purchasing or general office administration.
• SPM, STPM, Diploma or Bachelor’s degree or equivalent.
• Familiarity with Autocount or SQL software is preferred.
• MS Office proficiency, especially Excel.

Responsibilities

• Provide office management support for day-to-day administrative tasks.
• Assist in sales process: issue SO/PO/DO/invoices using Autocount.
• Track delivery status and coordinate with sales, vendors, customers and logistics.
• Generate sales and purchasing statistics/reports as required.
• Supervise stock organization and assist in packing of items.
• Conduct monthly stock checks and assist in accounting data entry.
• Handle ad hoc tasks assigned by management.

Skills

MS Office

Microsoft Excel

Education

SPM

STPM

Diploma

Bachelor's Degree

Post Graduate Diploma

Professional Degree

Business Studies/Administration/Management

Economics

Tools

Autocount

SQL

Job description

Join the team in an administrative role supporting sales, purchasing, and general office operations. You will help keep day-to-day processes organised, accurate, and efficient.

Key responsibilities

Office management support that covers day-to-day general administrative work, such as document preparation, data entry, record update and filing

Assist in sales process

Issuing sales orders (SO), purchase orders (PO), delivery orders (DO) and invoices using Autocount System

Monitor delivery status of orders and have close communication with sales personnel, vendors, customers and logistics providers on scheduling & delivery progress.

Generate sales / purchasing statistics and reports as required

Assist and supervise storekeepers in organization of stock for delivery and receiving

Assist in packing of cold chain items (vaccine) for swift delivery

Conduct and assist in monthly stock check

Assist in accounting and finance

Perform finance related data entry tasks, including accounts payable and accounts receivable records

Additional relevant tasks assigned by finance manager

Perform relevant ad hoc tasks assigned by management from time to time

Requirements

Candidate must possess at least a SPM, STPM, Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Economics or equivalent.

Familiarity with Autocount / SQL software preferred

Required skill(s):MS Office, especially Microsoft Excel

At least 2–3 years of relevant working experience in sales administration, purchasing administration, or general office administration.

Additional skills needed

Good communication and coordination skills.

Responsible, organised, detail-oriented and willing to learn.

Hardworking and meticulous with positive attitude

Proficiency in standard office software and administrative system

Able to work in a fast paced environment