Sales Assistant

IVX SDN BHD; Bandar Baru Bangi; On-site; MYR 36,000 - 60,000; Full time

Job summary

IVX SDN BHD in Bandar Baru Bangi is seeking a responsible Sales Admin Executive to support daily sales operations. You will handle quotations, sales orders, delivery orders and invoices, and coordinate with customers and suppliers to ensure timely deliveries.

The ideal candidate has a Diploma or equivalent, strong communication skills, and proficiency in Microsoft Excel, with familiarity in AutoCount. Fresh graduates are encouraged to apply as part of a collaborative sales team.

Qualifications

• Diploma or equivalent required or accepted.
• Good communication and interpersonal skills.
• Organized, responsible, detail-oriented and able to multitask.
• Fresh graduates encouraged to apply.
• Experience with AutoCount is advantageous.

Responsibilities

• Handle daily sales administration tasks: quotations, sales orders, delivery orders and invoices.
• Assist in purchase order coordination, order tracking and supplier follow-ups.
• Support sales team with customer enquiries, order processing and documentation.
• Coordinate with customers and suppliers on order confirmations, stock, delivery schedules, and status.
• Arrange local transportation, courier services, and deliveries to customers.
• Monitor stock availability and coordinate with warehouse for movements.
• Maintain accurate records of sales transactions and documentation.
• Update sales records using AutoCount or similar systems.
• Follow up on outstanding orders and deliveries to ensure timely completion.
• Provide general administrative support to sales team and management.
• Perform other duties as assigned by management.

Skills

Communication skills

Multitasking

Organized

Detail-oriented

Teamwork

Willingness to learn

Education

Diploma or equivalent

Tools

AutoCount

Microsoft Excel

Job description

Job Summary

We are looking for a responsible, organized, and detail-oriented Sales Admin Executive to support our daily sales operations. The successful candidate will assist with sales order processing, customer enquiries, documentation, stock coordination, and delivery arrangements.

This role requires good communication skills, the ability to multitask, and a willingness to learn. The candidate will work closely with the sales team, warehouse, suppliers, and customers to ensure smooth and efficient daily operations.

Job Responsibilities

• Handle daily sales administration tasks, including preparing quotations, sales orders, delivery orders, and invoices.
• Assist in purchase order coordination, order tracking, and supplier follow-ups as instructed by management.
• Support the sales team with customer enquiries, order processing, and sales-related documentation.
• Coordinate with customers and suppliers regarding order confirmations, stock availability, delivery schedules, and order status.
• Arrange local transportation, courier services, and deliveries to customers.
• Monitor stock availability and coordinate inventory movements with the warehouse team.
• Maintain accurate records of sales transactions, customer information, and documentation.
• Update and maintain sales records using AutoCount or other relevant systems.
• Follow up on outstanding orders, deliveries, and customer requests to ensure timely completion.
• Provide general administrative support to the sales team and management.
• Perform any other duties assigned by management from time to time.

Job Requirements

• Minimum Diploma, or equivalent qualification.
• Previous experience in sales administration or a related field is an advantage.
• Basic computer literacy, including Microsoft Excel, Word, and email correspondence.
• Experience with AutoCount accounting software is an added advantage.
• Good communication and interpersonal skills.
• Organized, responsible, detail-oriented, and able to multitask.
• Willingness to learn and work independently as well as in a team.
• Fresh graduates are encouraged to apply.