ASSISTANT, PURCHASING

KPJ Healthcare; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

KPJ Healthcare in Malaysia seeks a procurement assistant to manage the purchase of medical and non-medical items, prepare purchase orders, and ensure accuracy before verification and approval.

You will liaise with suppliers, follow up on deliveries, assist with asset CAPEX purchases, and support SAP Ariba supplier registration and quarterly stock counts. You will also ensure timely invoicing and proper filing as part of internal controls.

Qualifications

• Procurement of medical and non-medical items as requested by services/ward.
• Maintain accuracy of purchase orders before verification and approval.
• Coordinate supplier communications and follow up deliveries to ensure on-time supplies.

Responsibilities

• Purchase of medical and non-medical items and stock replenishment.
• Prepare purchase orders and ensure their completeness before submission.
• Submit purchase orders to management with proper reference numbers.
• Follow up on orders to ensure on-time delivery and close PO within 20 working days.
• Ensure documents are completed for Finance payment submission and archiving.
• Assist with Supplier Registration in SAP Ariba and quarterly stock counts.

Skills

Procurement

Stock control

Vendor communication

Purchase orders

Logistics coordination

Tools

SAP Ariba

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• To be responsible for the purchase of medical and non-medical items, stock and direct request from services / ward.
• Responsible for the services / repair requisition form for medical and non-medical items.
• To ensure the completeness of purchase requisition form upon received
• To prepare the purchase orders and to ensure the correctness of the purchase orders before verification and approval.
• To prepare the purchase order submission to GM, OM and CEO by recording in the log book with reference number.
• To follow up purchase orders and ensure supplies are delivered on time.
• To ensure the purchase order closed within 20 working days.
• To ensure purchase documents are completed in time for verification and submission to Finance Service for payment.
• To ensure all purchase orders were scanned, photocopy and filing properly.
• To ensure pricing and related matters of supplier competitive and ensure the confidentiality.
• To communicate closely with the external supplier pertaining to purchase matters.
• To communicate and liaise closely with internal customers to ensure the satisfaction.
• To replenish the stationery those are in low level.
• To update for the Supplier Evaluation Form.
• To involve in the quarterly stock count.
• To ensure the Quotation obtain as per standard Quotation Requirement of KPJ Healthcare Berhad:
• RM 10,000 and below - min. 2 quotations
• Responsible for purchase of Asset which relates with CAPEX.
• To assist with the Supplier Registration in SAP Ariba.
• To make sure Goods Received Notes posted within 24 hours (weekdays) or 48 hours (weekend)
• To ensure completeness of invoices submission to Finance every month
• To prepare Invoice Listing for every invoice submission to Finance
• To clear unvoiced Goods Received Notes every month

Other functions

• Responsible to inform superior should there be any potential problem or deficiency in the current work system / process.
• To ensure the completeness of 30 hours training per year.
• To assist with the internal & external audit required.