ASSISTANT, PURCHASING

KPJ Healthcare Berhad; Kuala Lumpur; On-site; MYR 36,000 - 72,000; Full time

Job summary

KPJ Healthcare Berhad is seeking an experienced procurement officer in Kuala Lumpur to manage hospital purchasing activities. You will prepare POs from approved PRs, coordinate with suppliers, and ensure on-time delivery while maintaining documentation for audits.

Responsibilities include supplier quotations, price comparisons, item demos, and updating pricing per hospital adjustments. You will also handle daily GRN matching, training, and adherence to policy and safety standards.

Qualifications

• Minimum SPM and a Diploma in Business Administration/Purchasing Management with hospital experience.
• Experience in hospital procurement and supplier coordination is preferred.

Responsibilities

• Prepare purchase orders (PO) for approved PRs and online requisitions.
• Ensure submission of POs to suppliers via email and maintain records.
• Coordinate new item requests with complete approvals from management.
• Follow up orders to ensure on-time delivery and accuracy.
• Communicate with end users about stockouts and sourcing substitutes.
• Process LAPASAR/ARIBA transactions accurately to avoid delays.
• Request supplier quotations for new items and perform price comparisons.
• Arrange demos of medical items prior to decision.
• Update item pricing in line with hospital price adjustments.
• Obtain end-user feedback on new equipment and address issues with suppliers.
• Match POs for daily GRN and submit to store clerk.
• Maintain filing of procurement documents for audits and payments.
• Assist in training new staff and coordinating purchasing procedures.
• Support policy development and contribute to safety and quality initiatives.
• Participate in environment, safety, and hygiene activities in the work area.
• Adhere to hospital policies, SPPI, and patient rights standards.
• Comply with ISO and accreditation standards and keep records up to date.
• Perform other duties as assigned by the Superior.

Skills

Procurement skills

Vendor communication

Education

Diploma in Business Administration/Purchasing Management

SPM certificate

Tools

LAPASAR/ARIBA

KCIS

Job description

• 1. To prepare purchase order (PO) for approved purchase requisition form (PR), Purchase Request online,requisition form(RF)
• 2. To ensure submission of purchase order to supplier via email.
• 3. For new item request ,user have to provide the purchase requisition form with complete approved by management.
• 4. Follow up the ordering to ensure the purchases are supplied and delivered on time.
• 5. To communicate with the end user whenever ordered item is out of stock and to source for substitute or loan from supplier or other resources.
• 6. To ensure all LAPASAR/ARIBA transactions are properly processed, monitored and completed to avoid delay in receiving.
• 7. To communicate with supplier in requesting for quotation for new medical items/assets/equipment . Carry out price comparison analysis before confirmation of purchase if necessary.
• 8. To arrange demo unit of medical items prior of decision
• 9. To ensure pricing update of items according to the hospital price adjustment process.
• 10. To get feedback for end user regarding new medical equipment /supplies purchased and communicate with supplier for any non-conformance issues.
• 11. Matching PO for daily GRN & submit to store clerk.
• 12. To ensure the keeping /filing of all relevant documents pertaining to purchase of goods from suppliers
• 13. Ensure all the relevance documents pertaining to purchase of goods from suppliers are properly handed over to store clerk for issuing of GRN and to proceed to Finance Services for payment
• 14. Assist in services orientation and on job training for new employees, planning and coordinate training program.
• 15. Assist HOS to develop and implement services policy if required.
• 16. Actively participate in all environment and safety activities as well as maintaining cleanliness and hygienic conditions in the work area.
• 17. Participate actively in other new service that introduce.
• 18. Adhere to hospital policies and code of conduct
• 19. Adhere Stand People of Practice (SPP)
• 20. Ensure the policies on patients and family’s rights are addressed at all times.
• 21. Ensure compliance of Patient Safety goals as safety improvement measures recommended By World Alliance for Patient Safety (2008) .
• 22. Ensure all Hospital policies and procedures and Hospital Accreditation are adhere to and record maintained if and when these programs are implemented.
• 23. Adopt the policies and procedures of ISO 9001:2015,ISO 14001:2015, OHSAS:45001:2018, Malaysian Hospital Accreditation Standard and Joint Commission International Accreditation Standards.
• 24. Perform any other appropriate duties assigned by the Superior.

Job Requirement

Minimum Sijil Pelajaran Malaysia (SPM) & Diploma in Business Administration/Purchasing Management plus years of Hospital experience.

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.