HEAD, PURCHASING

KPJ Healthcare Berhad; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

KPJ Healthcare Berhad is seeking a Procurement professional to oversee daily Purchasing Services operations and to develop standards, policies, and supplier evaluation processes. You will manage stock turnover, budget utilization, and staff development while ensuring compliance with hospital policies and PDPA requirements.

The role emphasizes cross-functional collaboration, reporting, and continuous improvement of purchasing systems to support a large network of hospitals in Malaysia.

Qualifications

• Diploma in Business Administration or Purchasing Management or equivalent.
• At least 3-4 years related working experience.
• Diploma or Degree in Business Administration/Purchasing Management plus years of Hospital experience.

Responsibilities

• Responsible for the execution of the daily operations of the Purchasing Services.
• Develop, implement and review the services standards, guidelines, policies and procedures in conformance with the hospital Policies and Procedures.
• Establish, execute and maintain a supplier relationship and evaluation process to measure effective supplier performance and compliance.
• To ensure the supply of products complying with the user requirement. Report discrepancies and non-conformance.
• Timely monitor pricing update of items according to the Hospital markup formula or the recommended price.
• To oversee the stock turnover for medical supplies is within the target limit.
• To comply with the appropriate LOA assigned to the respective stakeholders.
• To involve in planning, management and justification of the budget and resources utilization of the Purchasing Services
• Periodic quarterly stock count and monitor on stock expiry date as well as trend of movement.
• To develop, establish and continually upgrade the system of Purchasing Services in accordance with the overall goals and objectives of hospital.
• To develop and review the organizational structure of the services, job description and responsibilities of all purchasing personnel.
• Plan and coordinate on-going training programs and work assignment for purchasing personnel.
• To plan, direct and coordinate the activities of the services to facilitate smooth workflow and quality services.
• To constructively participate in Head of Services or other intra-/ inter-services meetings.
• To prepare and maintain reports / records of various statistics as directed and submit to management in a timely manner.
• To plan and review staffing requirement. Conduct interview of new staff with Human Resource Services.
• To assess and conduct probationary and annual performance appraisal for Purchasing personnel.
• To plan, develop, implement and evaluate effective and continuing staff development programs such as staff orientation, in-house and external educational programs.
• To ensure conformance to all policies and procedures and/or Hospital Accreditation Standards, Guidelines, Relevant Acts, Regulations by-Laws and statutory requirement are adhered to and records maintained, if and when these programs are implemented.
• Responsible and accountable to carry out all activities directed by the Management.
• Maintain strict confidentiality of any information encountered during the course of your duty in accordance with the Personal Data Protection Act 2010.

Skills

Procurement strategy

Supplier evaluation

Budget planning

Education

Diploma in Business Administration or Purchasing Management or equivalent

Job description

• Responsible for the execution of the daily operations of the Purchasing Services.
• To develop, implement and review the services standards, guidelines, policies and procedures in conformance with the hospital Policies and Procedures.
• Establish, execute and maintain a supplier relationship and evaluation process to measure effective supplier performance and compliance.
• To ensure the supply of products complying with the user requirement. Report discrepancies and non-conformance.
• Timely monitor pricing update of items according to the Hospital markup formula or the recommended price.
• To oversee the stock turnover for medical supplies is within the target limit.
• To comply with the appropriate LOA assigned to the respective stakeholders.
• To involve in planning, management and justification of the budget and resources utilization of the Purchasing Services
• Periodic quarterly stock count and monitor on stock expiry date as well as trend of movement.
• To develop, establish and continually upgrade the system of Purchasing Services in accordance with the overall goals and objectives of hospital.
• To develop and review the organizational structure of the services, job description and responsibilities of all purchasing personnel.
• Plan and coordinate on-going training programs and work assignment for purchasing personnel.
• To plan, direct and coordinate the activities of the services to facilitate smooth workflow and quality services.
• To constructively participate in Head of Services or other intra-/ inter-services meetings.
• To prepare and maintain reports / records of various statistics as directed and submit to management in a timely manner.
• To plan and review staffing requirement. Conduct interview of new staff with Human Resource Services.
• To assess and conduct probationary and annual performance appraisal for Purchasing personnel.
• To plan, develop, implement and evaluate effective and continuing staff development programs such as staff orientation, in-house and external educational programs.
• To ensure conformance to all policies and procedures and/or Hospital Accreditation Standards, Guidelines, Relevant Acts, Regulations by-Laws and statutory requirement are adhered to and records maintained, if and when these programs are implemented.
• Responsible and accountable to carry out all activities directed by the Management.
• Maintain strict confidentiality of any information encountered during the course of your duty in accordance with the Personal Data Protection Act 2010.

QUALIFICATIONS REQUIRED

MINIMUMPREFERRED

• Diploma in Business Administration or
• Purchasing Management or equivalent
• At least 3-4 years related working experience.

EXPERIENCE REQUIRED

MINIMUMPREFERRED

• More than 5 years related working experience.
• Diploma or Degree in Business Administration/Purchasing Management plus years of Hospital experience.

PERSONAL CHARACTERISTICS

• Skilled in developing long-term procurement strategies aligned with organizational goals, inspiring and guiding the purchasing team, upholding ethical standards and transparency, and using strong analytical skills to assess market trends and supplier performance for informed decision-making.

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.