Assistant Manager, Network Invoicing M/F

CACEIS-Gruppe; Putrajaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

CACEIS-Gruppe in Putrajaya, Malaysia is seeking a skilled professional to manage billing processes and financial operations as part of its asset management services. This role requires a bachelor's degree and 3-5 years of relevant experience in the financial sector.

Successful candidates will excel at managing data, validating invoices, and collaborating with various stakeholders to ensure accuracy and compliance in financial transactions. Proficiency in SQL and Microsoft Office applications is also required.

Qualifications

• 3-5 years working experience in the financial services industry.
• Experience with client billing and account receivables.
• Understanding of fee schedules and their application with sub custodians.

Responsibilities

• Interpret fee schedules and set up fees in the system.
• Manage manual data collection for month-end controls.
• Validate invoices and ensure timely processing.
• Coordinate with stakeholders for consolidated responses to queries.

Skills

Proficient in business language (English)

Proficient in Microsoft Office applications

Organizational skills

Communication skills

Education

Bachelor Degree / BSc Degree or equivalent

Tools

SQL

Excel VBA

Job description

Business type

Types of Jobs - Asset Management

Contract type

Permanent Contract

Job summary

What is the opportunity?

CACEIS Malaysia has been a cornerstone of asset servicing since 2008, evolving into a trusted hub of operational excellence within the global CACEIS network. Strategically located in IOI City, Putrajaya, the company employs over 1,200 skilled professionals, providing a broad spectrum of services to institutional clients across Europe. These services include Custody & Cash Clearing, Fund Administration, Fund Distribution, Master Data Services, Market Solutions, Group Invoicing, Reconciliations and Private Equity & Real Estate Solutions. As a centre of excellence, CACEIS Malaysia plays a pivotal role in driving the scalability of global operations, enhancing service quality, and implementing standardized processes to meet the diverse needs of its clients. The dedicated team in Malaysia is committed to delivering reliable, high-quality solutions that empower clients to thrive in a dynamic and competitive financial landscape.

Working hours: 9:00am – 6:00pm (Malaysia time)

What will you do?

• Fee Schedule/ fee agreement interpretation & setup of fee rate into system/excel invoice template
• Retrieve and upload manual data collection for month end controls
• Generate/ record invoice, perform control and provide justification on trend analysis
• Validate invoice and send to AP for processing
• Follow up on aged payables (unpaid outstanding invoices)
• Verify Sub Custodian’s invoice by entity with correct payment method
• Justify break items on invoice payment mismatch against invoice amount
• Validation on high-risk processes
• Allocate and monitor tasks (e.g. supplier allocations) to team members
• Investigate and provide response to Network Management within KPI’s timeline
• Coordinate with all related stakeholders to provide a consolidated response to supplier’s query
• Provide support on departmental or enterprise-wide initiative/projects

Geographical area

Asia, Malaysia

Education

Bachelor Degree / BSc Degree or equivalent

• Proficient in business language (English)
• Proficient in Microsoft Office applications (Outlook, Teams, Excel, Word, Power Point, Access)
• Proficient in Organizational skills and Communication skills
• Experience in Financial Services industry (e.g. Fund/Investor Services)

Level of minimal experience

3-5 years

Experience

• At least 3 - 5 years working experience on related process or industry
• Experience on client billing process and/or account receivables process
• Understanding and application of Fee Schedule/Fee Agreement with Sub Custodians
• Understanding of Products offered to clients and its Operational nature

Technical skills required

• Experience in SQL or Excel VBA

Entity

CACEIS is the asset servicing banking group of Crédit Agricole dedicated to asset managers and institutional investors. Through offices across Europe, North and South America and Asia, CACEIS offers a broad range of services covering execution, clearing, forex, securities lending, custody, depositary, fund administration, fund distribution support, middle-office outsourcing and issuer services. CACEIS is a consolidator in the European asset servicing market and posts sustained growth in its business activities. The group holds €5.3 trillion in assets under custody and €3.4 trillion in assets under administration (figures as of 31 December 2024). By working every day in the interest of society, we are a Group committed to diversity and inclusion and place people at the heart of all our transformations. All our job offers are open to persons with disabilities.