Assistant Manager, Corporate Secretarial

Perusahaan Otomobil Nasional Sdn Bhd (PROTON); Subang Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

PROTON seeks a Corporate Secretarial Manager to ensure compliance with the Companies Act and CCM guidelines, coordinate board and shareholder meetings, and prepare statutory documentation with meticulous attention to detail. In-house secretarial expertise and familiarity with listed company requirements are highly valued.

The role emphasizes timely filing, documentation, and advisory support between management and the board, with ongoing MAICSA/CCM training participation.

Qualifications

• Bachelor's Degree in Corporate Administration or equivalent.
• 3–7 years of related field experience.
• Prefer MAICSA member/Licensed Secretary from CCM.
• Prefer automotive industry experience.
• Experience in an in-house Company Secretarial division.
• Experience in a public listed company is an added value.

Responsibilities

• Ensure compliance with CCM and other relevant Acts/Guidelines.
• Coordinate Board/Shareholder meetings including notices and agendas.
• Prepare documentation per Act and best practices (circular resolutions).
• Prepare skeleton Minutes of meetings in a timely manner.
• Maintain statutory registers and records securely.
• Provide corporate secretarial advisory services to ensure compliance.

Skills

Corporate governance

Board communications

Attention to detail

Meeting management

Planning ahead

Education

Bachelor's Degree in Corporate Administration

Job description

Ensure compliance by the Group with all relevant requirements and regulations including the Constitution, CA, Companies Commission of Malaysia (“CCM”) Guidelines and other relevant Acts/Guidelines in preparing and reviewing the following:

i. Ensure accurate filing of Company’s statutory forms with the CCM in a timely manner.

ii. Coordination of Board of Directors/Board Committees’/Shareholder’s Meetings in compliance with the Constitution that includes overseeing the process, arrangements and logistics including the timely issuance of Notice and Agenda.

iii. Preparation of documentation according to the Act and best practices, including, without limitation, the directors’/committees’/shareholders’ circular resolutions.

iv. Preparation of skeleton Minutes of Board of Directors/Board Committees’/Shareholder’s Meetings in a timely manner.

v. Proper documentation and safekeeping of statutory registers and records of the Group.

2. Ongoing Improvement to Routine Affairs

i. Improvement in statutory updates and filings system.

3. Advisory Function

i. Provide general advisory services on Corporate Secretarial matters to ensure that the Company complies with all requirements under the Act and other related statutory requirements.

ii. Acts as coordinator for communication between the Company Secretary and the officer of the CCM.

i. Attendance to on-going training conducted by MAICSA, CCM and other related professional bodies.

ii. Sharing of technical updates from MAICSA, CCM, legal firms and other related professional bodies.

iii. Sharing of job related information among colleagues.

Job Requirement:

Education
Bachelor's Degree in Corporate Administration or its equivalent.

Experience
3-7 years of related field experience.

Total Relevant Experience: 4 to 6 years

Preferably a MAICSA member/Licensed Secretary from CCM.

Preferably from automotive industries.

Experience working in an in-house Company Secretarial division.

Experience of working in a public listed company is an added valu

Specific Knowledge/ Skills / Abilities

Managing meetings while making sure that corporate governance compliance is up to date.

Taking in and processing large amounts of information while supporting communications between Management and the Board, etc.

2) Strong attention to details:

A command of details to ensure that the decision-making and further implementation procedure of the Board and Management is operated correctly, without mistakes or omissions.

Always plan ahead of the deadline.

Qualifications

Possess requisite qualifications pursuant to the listed qualifications in the CA (Companies Act).

Automobile technology that's the pride and symbol of Malaysian innovation and dedication. 1985 marked a momentous year in Malaysia's history when the country's first national car, the Proton Saga, rolled out for the masses. PROTON is more than just a car company as its inception as a key driver of national development has seen the brand accelerate its learning curve through technology transfer with strategic partnerships and technical collaborations.

Today, PROTON continues designing and building cars which has remained an elusive dream for most nations, but made a reality for Malaysia in 1985 and has since been driving the landscape of Malaysia’s automotive industry.

PROTON

Automobile technology that's the pride and symbol of Malaysian innovation and dedication. 1985 marked a momentous year in Malaysia's history when the country's first national car, the Proton Saga, rolled out for the masses. PROTON is more than just a car company as its inception as a key driver of national development has seen the brand accelerate its learning curve through technology transfer with strategic partnerships and technical collaborations.

Today, PROTON continues designing and building cars which has remained an elusive dream for most nations, but made a reality for Malaysia in 1985 and has since been driving the landscape of Malaysia’s automotive industry.

What can I earn as a Corporate Secretarial Manager