Assistant Manager, Company Secretary

CTOS; Petaling Jaya; Sur place; MYR 150 000 - 230 000; Plein temps

Résumé du poste

CTOS is seeking a Company Secretary in Malaysia to ensure compliance with the Companies Act and governance codes. You will advise the Board and Management, prepare records, and manage shareholder matters.

You will serve as primary liaison with regulators and auditors, monitor regulatory changes, and uphold integrity and discretion in handling confidential information.

Qualifications

• 5+ years in corporate secretarial in a governance role.
• Strong understanding of governance frameworks and statutory requirements.
• Excellent written and verbal communication skills.
• High attention to detail with strong documentation skills.
• Ability to work under pressure and manage multiple deadlines.
• Strong interpersonal skills and integrity.

Responsabilités

• Ensure compliance with Companies Act and governance codes.
• Prepare and maintain statutory registers and regulatory filings.
• Organize and attend Board, Board Committee, and shareholder meetings.
• Advise Board and Management on governance obligations and developments.
• Liaise with regulators, auditors, and external advisers.
• Manage shareholder matters including transfers and dividends.
• Monitor regulatory changes to maintain ongoing compliance.

Connaissances

Governance knowledge

Regulatory compliance

Board liaison

Stakeholder management

Attention to detail

Formation

ICSA / MAICSA or equivalent

Professional body membership

Description du poste

This role is responsible for ensuring the Company’s compliance with statutory, regulatory, and corporate governance requirements. The Company Secretary acts as a key advisor to the Board and Management on governance matters, supports effective decision-making, and ensures that corporate records, filings, and shareholder matters are properly managed in accordance with applicable laws and best practices.

KEY RESPONSIBILITIES

• Ensure compliance with the Companies Act, applicable corporate governance codes, and relevant regulatory requirements.
• Prepare, maintain, and update statutory registers, corporate records, and regulatory filings with relevant authorities.
• Organize, coordinate, and attend Board, Board Committee, and Shareholder meetings, including preparation of agendas, minutes, resolutions, and follow-up action items.
• Advise the Board and Management on corporate governance best practices, statutory obligations, and regulatory developments.
• Act as the primary liaison with regulators, auditors, company secretarial firms, and external legal or professional advisors.
• Manage shareholder-related matters, including share transfers, dividend distributions, and maintenance of shareholding records.
• Monitor, interpret, and stay up-to-date with changes in relevant legislation, regulations, and industry practices to ensure ongoing compliance.

WHAT DOES IT TAKE TO BE SUCCESSFUL

Qualifications

• Professional qualification in Company Secretarial studies (e.g., ICSA / MAICSA or equivalent) preferred.
• Membership with a recognized professional body is preferred.

Work Experience

• 5 years + of relevant experience in a corporate secretary or company secretarial function.
• Strong understanding of corporate governance frameworks, statutory requirements, and regulatory compliance.
• Experience working with Boards, senior management, and external stakeholders such as regulators and auditors.
• Excellent written and verbal communication skills.
• High attention to detail with strong organizational and documentation skills.
• Ability to work under pressure and manage multiple deadlines effectively.
• Strong stakeholder management and interpersonal skills.
• High level of integrity, professionalism, and discretion in handling confidential matters.