Company Secretary (Sr Manager)

Private Advertiser; Kuala Lumpur; On-site; MYR 100,000 - 167,000; Full time

Job summary

Private Advertiser in Kuala Lumpur is seeking a seasoned Corporate Secretary to provide governance and advisory support to the Board, ensuring statutory compliance across subsidiaries.

You will lead the in-house corporate secretarial team, coordinate Board and shareholder meetings, maintain accurate statutory records, and act as the primary liaison with regulators such as SSM and Bursa Malaysia.

Qualifications

• Experience in corporate governance and statutory compliance.
• Ability to guide directors on governance best practices and director duties.
• Strong leadership of a corporate secretarial team.

Responsibilities

• Guide directors on governance best practices and director duties.
• Act as liaison between the company, the Board, and regulators (SSM/Bursa).
• Advise on governance implications of restructuring and major decisions.
• Coordinate Board, Committee, and shareholder meetings (AGMs/EGMs).
• Prepare agendas, meeting papers, and draft minutes and resolutions.
• Oversee secretarial compliance and governance across subsidiaries.
• Monitor timely submission of statutory forms and annual returns.
• Lead, train, and mentor the corporate secretarial team.

Skills

Corporate governance

Regulatory liaison

Board administration

Leadership

Job description

This role involves providing corporate governance and advisory support to the Board, acting as the primary regulatory liaison, and managing board and committee administration. You will oversee statutory compliance, maintain statutory records, and lead the corporate secretarial team.

Key responsibilities

Guide directors and executive leadership on corporate governance best practices, statutory obligations, and director duties

Act as the primary link between the company, the Board, and regulatory authorities such as the Companies Commission of Malaysia (SSM) or Bursa Malaysia

Advise on the governance implications of corporate restructuring, strategic business decisions, and complex transactions

Coordinate and organize Board, Committee, and shareholder meetings (AGMs/EGMs)

Oversee the preparation of agendas, compilation of meeting papers, and drafting of accurate minutes and resolutions

Oversee secretarial compliance and governance across multiple subsidiaries and entity portfolios

Monitor and ensure timely submission of statutory forms, annual returns, and disclosures to regulatory bodies

Maintain and update statutory books, including registers of members, directors, and secretaries, ensuring absolute accuracy

Lead the in-house corporate secretarial team or portfolio managers

Train, mentor, and guide junior corporate secretarial staff and executives