Assistant HR Manager

Private Advertiser; Pasir Gudang; On-site; MYR 67,000 - 100,000; Full time

Job summary

Private Advertiser, based in Malaysia, is seeking a proactive Assistant HR Manager to strengthen the HR function during growth. You will oversee HR operations across the employee lifecycle, including recruitment, payroll, employee relations and compliance, ensuring accurate records and timely processes.

Ideal candidates have at least 5 years in HR operations or generalist roles, with hands-on experience in recruitment, onboarding and payroll coordination, plus familiarity with Malaysia's

Qualifications

• Minimum 5 years of relevant experience in HR operations or generalist roles.
• Experience in the Food & Beverage manufacturing industry is mandatory.
• Hands-on experience in recruitment, onboarding, HR administration and payroll coordination.
• Familiarity with Malaysian Employment Act and statutory requirements (EPF, SOCSO, EIS, HRDF) preferred.

Responsibilities

• Oversee day-to-day HR operations across the employee lifecycle.
• Support recruitment lifecycle from job postings to offers and onboarding.
• Coordinate monthly payroll inputs and benefits administration.
• Handle employee relations, engagement initiatives and performance processes.
• Ensure compliance with applicable laws and internal policies.

Skills

HR operations

Recruitment

Payroll coordination

Employee relations

Job description

The Company is looking for a proactive, hands-on and people-oriented Assistant HR Manager to support and strengthen the HR function as the organisation continues to grow. This role is responsible for overseeing and supporting day-to-day HR operations across the employee lifecycle, including recruitment, employee relations, HR administration, payroll coordination, performance management, employee engagement and compliance.

Key responsibilities

HR Operations & Administration

Support the HR Manager in overseeing day-to-day HR operations and ensuring smooth execution of HR processes across the business.

Manage and maintain accurate employee records, HR databases, contracts and employment documentation.

Oversee employee confirmations, contract renewals, probation reviews and other employment-related matters.

Handle employee queries and provide timely support on HR policies, procedures and employment matters.

Ensure proper documentation and confidentiality of employee information.

Recruitment & Workforce Planning

Support end-to-end recruitment activities, including workforce planning, job postings, candidate screening, interview coordination, reference checks and offer administration.

Work closely with hiring managers to understand manpower requirements and support timely hiring.

Support recruitment reporting and identify opportunities to improve hiring processes.

Payroll, Leave & Benefits

Review and prepare monthly payroll inputs, including attendance, overtime, leave, incentives and employee changes, in coordination with Finance or external payroll providers.

Oversee the administration of leave, medical claims and employee benefits.

Ensure payroll and HR-related records are accurate and submitted within the required timelines.

Employee Relations & Engagement

Support the HR Manager in handling employee relations matters and addressing workplace concerns appropriately.

Coordinate employee engagement initiatives, team activities and wellness programmes.

Support performance review processes, employee development and retention initiatives.

Promote a positive workplace culture and reinforce company values.

Compliance & HR Development

Support compliance with Malaysia employment regulations, statutory requirements and company policies.

Maintain HR documentation required for audits, government submissions and internal compliance.

Assist in reviewing and improving HR policies, SOPs and internal processes.

Support HR reporting, people analytics and other HR projects.

Identify opportunities to improve HR processes, systems and overall administrative efficiency.

Take on other HR-related duties and projects as assigned by the HR Manager or Management.ger in handling employee relations matters and addressing workplace concerns appropriately

About you

Organised, detail-oriented, confident in handling people matters

Able to work independently in a fast-paced environment

Minimum 5 years of relevant experience in HR operations or generalist.

Experience in the Food & Beverage (F&B) manufacturing industry is mandatory.

Hands-on experience in recruitment, onboarding, HR administration, and payroll coordination.

Familiarity with Malaysian Employment Act and statutory requirements (EPF, SOCSO, EIS, HRDF) is preferred.