Assistant Manager Human Resources

People Pathfinders; Kuala Lumpur; On-site; MYR 48,000 - 75,000; Full time

Job summary

People Pathfinders is seeking an Assistant HR Manager to support the Senior HR Manager in Malaysia, covering recruitment, compensation, benefits, employee relations, performance management, training, and corporate HR initiatives. The role includes managing administration, office facilities, and vendor relations to ensure smooth operations.

You will independently handle job postings, interviews, onboarding, employee development, HR reporting, payroll processing, and budget monitoring while

Qualifications

• Bachelor’s Degree or above in HR, Business Administration, or related field.
• Minimum 5 years of relevant HR generalist experience.

Responsibilities

• Support end-to-end recruitment and selection in Malaysia (sourcing, job ads, screening, interviewing, shortlisting).
• Manage full employee lifecycle: contracts, onboarding, probation, renewals, performance, relations, offboarding.
• Prepare regular HR reports and provide data insights to management.

Skills

English proficiency

Well-organized

Labour laws knowledge

Cross-cultural experience

Independent worker

Team collaboration

Problem-solving

Communication skills

Attention to detail

Business acumen

Adaptability

Education

Bachelor’s degree or above

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Our client is a dynamic and growing global logistics company with a presence across the globe. The company provides comprehensive logistics and supply chain solutions, including air freight, sea freight, customs brokerage, local transportation, warehousing, and distribution services. With a strong presence across multiple industries, the company serves clients in the aerospace, automotive, chemical, oil & gas, wine and spirits, and manufacturing sectors.

About the Role

The Assistant HR Manager will support the Senior Human Resources Manager – SG | MY Cluster in managing the day-to-day HR operations for Malaysia. The role covers a broad range of HR functions, including recruitment, compensation and benefits, employee relations and engagement, performance management, training and development, and the implementation of corporate HR initiatives. The successful candidate will be expected to work independently while providing hands‑on support across the full employee lifecycle, including job postings, interview coordination, candidate engagement, onboarding, employee development, and HR reporting. In addition, the Assistant HR Manager will oversee the Administration Department and all related administrative activities, including office facilities and vendor management, to ensure smooth, efficient, and well‑organized business operations.

Responsibilities

• Support the Senior Human Resources Manager – SG | MY Cluster in the end‑to‑end recruitment and selection process for Malaysia, including candidate sourcing, job advertising, application screening, interviewing, and shortlisting.
• Support the management of the full employee lifecycle, including employment contracts, onboarding and orientation, probation reviews, contract renewals, performance management, employee relations, and offboarding.
• Prepare regular HR reports and provide accurate HR data and insights to management.
• Administer employee compensation and benefits and ensure HR practices are aligned with applicable laws, regulations, and company policies.
• Maintain accurate and up‑to‑date employee records and HR databases on a monthly and quarterly basis.
• Support the annual performance appraisal process in accordance with corporate guidelines and timelines.
• Organize and coordinate employee training and development programs, staff engagement activities, and other HR initiatives.
• Provide guidance and support to employees on HR policies, procedures, benefits, and employment‑related matters.
• Handle employee complaints and grievances professionally, fairly, and in accordance with established procedures and company policies.
• Conduct regular employee satisfaction surveys and provide recommendations to management based on employee feedback.
• Maintain strict confidentiality when handling employee and company information and demonstrate professionalism when dealing with employees and management at all levels.
• Assist the Senior Human Resources Manager – SG | MY Cluster in preparing and submitting staff notification forms and other required HR documentation to the regional team.
• Manage administrative matters relating to office premises, facilities, building management, and employee services.
• Oversee the Administration Department and manage administrative activities and vendor relationships to ensure smooth and efficient daily operations.
• Process payroll accurately and on a timely basis, ensuring compliance with all applicable statutory and regulatory requirements.
• Prepare, monitor, and manage the annual HR and Administration budgets, including tracking expenditure and identifying opportunities for cost efficiency.
• Support the implementation of regional and corporate HR policies, programs, and initiatives in Malaysia.
• Perform other HR and administrative duties as assigned by the Senior Human Resources Manager – SG | MY Cluster.

Qualifications

• Bachelor’s Degree or above, preferably in Human Resources, Business Administration, or a related field.
• Minimum 5 years of relevant HR generalist experience.

Required Skills

• Proficient in written and spoken English.
• Well‑organized, creative, and able to manage multiple HR and administrative priorities effectively.
• Strong knowledge of local employment practices, labour laws, and Industrial Relations.
• Multi‑country and cross‑cultural experience are an added advantage.
• Able to work independently and as part of a team, meet tight deadlines, and work beyond regular hours when required.
• Able to work effectively with management and employees at all levels.
• Strong problem‑solving and recommendation skills, with good attention to detail and execution.
• Good influencing, interpersonal, and communication skills.
• Hands‑on, detail‑oriented, and accurate in work.
• Strong analytical and problem‑solving skills, with high integrity and business acumen.
• Resilient and able to manage a demanding workload effectively.
• Solution‑oriented with the ability to address HR and business challenges.
• Focused, organized, and adaptable in a dynamic environment.
• Dynamic, resourceful, self‑motivated, and adaptable.
• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.