Assistant Company Secretary

Zailan & Associates; Kuala Lumpur; On-site; MYR 39,000 - 56,000; Full time

Job summary

Zailan & Associates in Kuala Lumpur is seeking a detail-oriented corporate secretarial assistant to support statutory records, filings, and board resolutions. The role involves preparing minutes, meeting notices, and assisting with share changes while ensuring compliance with Companies Act 2016 and SSM procedures.

The ideal candidate has a diploma or degree in business or corporate administration, good English and Bahasa Malaysia, and a willingness to learn.

Qualifications

• Diploma or Degree in Business Administration, Corporate Administration or a related field
• Fresh graduates are welcome to apply
• Previous experience in company secretarial work will be an added advantage
• Basic knowledge of the Companies Act 2016 and SSM procedures is an advantage
• Good command of written and spoken English and Bahasa Malaysia
• Good organization and time-management skills
• Meticulous, responsible and willing to learn
• Able to work independently as well as in a team
• Basic knowledge of Microsoft Office, especially Word and Excel

Responsibilities

• Prepare and maintain statutory records, registers and corporate documents
• Assist in preparing board resolutions, shareholders' resolutions, meeting notices and minutes
• Assist with statutory filings and submissions to SSM
• Assist with company incorporation, changes in directors/shareholders, share allotments and other corporate secretarial matters
• Monitor statutory deadlines and ensure filings are completed accurately and on time
• Liaise with clients and assist in following up on required documents and information
• Maintain proper filing and documentation of company secretarial records
• Assist the team with day-to-day administrative and corporate secretarial tasks

Job description

Key responsibilities

• Prepare and maintain statutory records, registers and corporate documents
• Assist in preparing board resolutions, shareholders' resolutions, meeting notices and minutes
• Assist with statutory filings and submissions to SSM
• Assist with company incorporation, changes in directors/shareholders, share allotments and other corporate secretarial matters
• Monitor statutory deadlines and ensure filings are completed accurately and on time
• Liaise with clients and assist in following up on required documents and information
• Maintain proper filing and documentation of company secretarial records
• Assist the team with day-to-day administrative and corporate secretarial tasks

About you

• Diploma or Degree in Business Administration, Corporate Administration or a related field
• Fresh graduates are welcome to apply
• Previous experience in company secretarial work will be an added advantage
• Basic knowledge of the Companies Act 2016 and SSM procedures is an advantage
• Good command of written and spoken English and Bahasa Malaysia
• Good organization and time-management skills
• Meticulous, responsible and willing to learn
• Able to work independently as well as in a team
• Basic knowledge of Microsoft Office, especially Word and Excel

Accountability and transparency are the mantras of the corporate world and this is followed by the requirement of strict compliance to the words of law. Hence Zailan & Associates (Z & A) is providing professional services to its clients with regard to matters pertaining to account, audit, taxation, company secretarial and legal. These are the five important tools of responsible corporate management. Having the advantage of highly professional partners and personnel coupled with ten years of invaluable experience in meeting the needs of its clients, Z & A is in the best position to assist and provide the best services at a reasonable rate.

It has always been the policy of Z & A to be engaged with its clients in order to provide the best. In order not to loss tract and update with current developments in the industry and professions, continuous engagement with the relevant authorities as well as professional bodies are carried out by meeting and attending dialogue sessions with them. Members of Z & A are actively involved in participating in training programmes in order to update their knowledge and information. This would then be passed to the clients in the form of providing excellent services - accurate, reliable and to the best interest of the clients.

Accountability and transparency are the mantras of the corporate world and this is followed by the requirement of strict compliance to the words of law. Hence Zailan & Associates (Z & A) is providing professional services to its clients with regard to matters pertaining to account, audit, taxation, company secretarial and legal. These are the five important tools of responsible corporate management. Having the advantage of highly professional partners and personnel coupled with ten years of invaluable experience in meeting the needs of its clients, Z & A is in the best position to assist and provide the best services at a reasonable rate.

It has always been the policy of Z & A to be engaged with its clients in order to provide the best. In order not to loss tract and update with current developments in the industry and professions, continuous engagement with the relevant authorities as well as professional bodies are carried out by meeting and attending dialogue sessions with them. Members of Z & A are actively involved in participating in training programmes in order to update their knowledge and information. This would then be passed to the clients in the form of providing excellent services - accurate, reliable and to the best interest of the clients.