Junior Company Secretary Assistant — Compliance & Admin

Zailan & Associates; Kuala Lumpur; On-site; MYR 39,000 - 56,000; Full time

Job summary

Zailan & Associates in Kuala Lumpur is seeking a detail-oriented corporate secretarial assistant to support statutory records, filings, and board resolutions. The role involves preparing minutes, meeting notices, and assisting with share changes while ensuring compliance with Companies Act 2016 and SSM procedures.

The ideal candidate has a diploma or degree in business or corporate administration, good English and Bahasa Malaysia, and a willingness to learn.

Qualifications

• Diploma or Degree in Business Administration, Corporate Administration or a related field
• Fresh graduates are welcome to apply
• Previous experience in company secretarial work will be an added advantage
• Basic knowledge of the Companies Act 2016 and SSM procedures is an advantage
• Good command of written and spoken English and Bahasa Malaysia
• Good organization and time-management skills
• Meticulous, responsible and willing to learn
• Able to work independently as well as in a team
• Basic knowledge of Microsoft Office, especially Word and Excel

Responsibilities

• Prepare and maintain statutory records, registers and corporate documents
• Assist in preparing board resolutions, shareholders' resolutions, meeting notices and minutes
• Assist with statutory filings and submissions to SSM
• Assist with company incorporation, changes in directors/shareholders, share allotments and other corporate secretarial matters
• Monitor statutory deadlines and ensure filings are completed accurately and on time
• Liaise with clients and assist in following up on required documents and information
• Maintain proper filing and documentation of company secretarial records
• Assist the team with day-to-day administrative and corporate secretarial tasks

Job description

Zailan & Associates in Kuala Lumpur is seeking a detail-oriented corporate secretarial assistant to support statutory records, filings, and board resolutions. The role involves preparing minutes, meeting notices, and assisting with share changes while ensuring compliance with Companies Act 2016 and SSM procedures.

The ideal candidate has a diploma or degree in business or corporate administration, good English and Bahasa Malaysia, and a willingness to learn.