Assistant Business Administration

DKSH Malaysia Sdn Bhd; Selangor; On-site; MYR 36,000 - 58,000; Full time

Job summary

DKSH Malaysia Sdn Bhd in Selangor seeks an Assistant, Business Administration to support sales operations with accurate financial administration, merchant management, and compliance. You will handle cash transactions, track letters, resolve disputes, process merchant terminals, and maintain supplier/landlord records while ensuring smooth daily operations.

The role requires a Diploma in Business Administration or related field, plus at least 1 year of experience, strong writing, and proficiency

Qualifications

• Diploma in Business Administration, Management or equivalent qualification.
• Minimum 1 year of experience in sales operations or related field.
• Strong administrative writing skills and understanding of office procedures.
• Proficiency with Microsoft Office Suite including Microsoft Forms.
• Basic accounting knowledge to support reconciliation and reporting.
• Analytical mindset with attention to detail and accuracy.
• Ability to manage multiple priorities in a dynamic environment.
• Excellent interpersonal and communication skills.

Responsibilities

• Manage cash and non-cash transactions and raise CDA requests for outlet adjustments and interface errors.
• Track undertaking letters and maintain cash audit documentation for compliance.
• Manage and resolve voucher and merchant disputes to maintain smooth operations.
• Process merchant terminal applications and terminations and retrieve statements.
• Maintain landlord records including rental, GTO, utilities, deposits, and billing.
• Prepare and monitor stationery inventory for operational readiness.
• Perform administrative duties and coordination tasks as required.

Skills

Cash handling

Vendor disputes

Merchant management

MS Office

Financial reconciliation

Multi-tasking

Communication

Administrative writing

Analytical mindset

Documentation

Education

Diploma in Business Administration or Management

Tools

Microsoft Office Suite

Microsoft Forms

Job description

The Assistant, Business Administration supports the effective running of sales operations through accurate financial administration, merchant management, and operational compliance. This role contributes directly to business continuity and operational efficiency within DKSH's Sales function.

• Manage cash and non-cash transactions and raise CDA requests to support accurate outlet adjustments and resolve interface error discrepancies
• Track quarterly undertaking letters and maintain cash audit documentation to ensure compliance and financial accountability
• Manage and resolve voucher and merchant disputes in a timely and professional manner to maintain smooth business operations
• Process applications and terminations for merchant terminals and retrieve merchant statements from the relevant portal
• Maintain and update landlord records including rental, Gross Turnover (GTO), utilities, deposits, and billing information
• Prepare and monitor stationery supplies inventory to ensure operational readiness at all times
• Administrative duties and coordination tasks as required
• Diploma in Business Administration, Management, or a relevant discipline or equivalent professional qualification
• Minimum 1 year of experience in sales operations or a related field
• Strong administrative writing skills with a solid understanding of office administration procedures
• Proficiency in Microsoft Office Suite, including Microsoft Forms
• Basic accounting knowledge to support financial reconciliation and reporting activities
• Analytical mindset with a strong attention to detail and a commitment to accuracy
• Ability to manage multiple priorities effectively in a dynamic, fast-paced environment
• Excellent interpersonal and communication skills

At DKSH, we help companies grow in Asia and enable people to perform at their best. You will be part of an organization that values accountability, collaboration, and long-term partnerships. We offer a dynamic environment where your contributions are visible and where you can build a meaningful career in Sales.

• Manage cash and non-cash transactions and raise CDA requests to support accurate outlet adjustments and resolve interface error discrepancies
• Track quarterly undertaking letters and maintain cash audit documentation to ensure compliance and financial accountability
• Manage and resolve voucher and merchant disputes in a timely and professional manner to maintain smooth business operations
• Process applications and terminations for merchant terminals and retrieve merchant statements from the relevant portal
• Maintain and update landlord records including rental, Gross Turnover (GTO), utilities, deposits, and billing information
• Prepare and monitor stationery supplies inventory to ensure operational readiness at all times
• Administrative duties and coordination tasks as required

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Advertising, Marketing & Communications Services 1,001-5,000 employees

DKSH’s purpose is to enrich people’s lives. For nearly 160 years, we have been marketing, selling, and

distributing high-quality products and brands for multinational and Fortune 500 companies. Through our

Business Units Consumer Goods, Healthcare, Performance Materials, and Technology, we deliver

sustainable growth for our partners. We contribute to improving the quality of life for our employees and

people in the local communities in which we operate. Headquartered in Switzerland, DKSH is publicly

listed and operates in 36 markets across Asia Pacific, Europe, and North America. We employ over

29,000 specialists and produced net sales of CHF 11.1 billion in 2023.

DKSH’s purpose is to enrich people’s lives. For nearly 160 years, we have been marketing, selling, and

distributing high-quality products and brands for multinational and Fortune 500 companies. Through our

Business Units Consumer Goods, Healthcare, Performance Materials, and Technology, we deliver

sustainable growth for our partners. We contribute to improving the quality of life for our employees and

people in the local communities in which we operate. Headquartered in Switzerland, DKSH is publicly

listed and operates in 36 markets across Asia Pacific, Europe, and North America. We employ over

29,000 specialists and produced net sales of CHF 11.1 billion in 2023.

DKSH’s purpose is to enrich people’s lives. For nearly 160 years, we have been marketing, selling, and

distributing high-quality products and brands for multinational and Fortune 500 companies. Through our

Business Units Consumer Goods, Healthcare, Performance Materials, and Technology, we deliver

sustainable growth for our partners. We contribute to improving the quality of life for our employees and

people in the local communities in which we operate. Headquartered in Switzerland, DKSH is publicly

listed and operates in 36 markets across Asia Pacific, Europe, and North America. We employ over

29,000 specialists and produced net sales of CHF 11.1 billion in 2023.

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