Assignment Support Coordinator / HR Executive

NES Fircroft; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Global exposure

Career development opportunities

Wellbeing programs

Job summary

NES Fircroft in Kuala Lumpur is seeking an Assignment Support Coordinator/HR Executive to support onboarding, deployment and ongoing management of contractors across our global operations.

You will partner with recruitment, payroll, HR and finance teams to ensure accurate documentation, compliant records and timely contractor payments while delivering a high standard of service. This role offers a collaborative, international environment and strong development opportunities.

Qualifications

• Experience in recruitment support or HR operations.
• Proven ability to manage contractors and onboarding processes.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate contractor onboarding, mobilization, extensions, and offboarding activities.
• Support the end-to-end assignment lifecycle to ensure smooth placement and deployment of talent.
• Ensure contractor records, documentation, visas, permits, certifications, and compliance requirements are maintained accurately.
• Prepare and manage assignment-related documentation including contracts, extensions, amendments, and onboarding documentation.
• Liaise with recruitment teams, payroll, finance, HR, legal, vendors, and clients to ensure assignments are managed efficiently.
• Assist with timesheet collection and validation processes and payroll coordination.
• Maintain accurate assignment records and generate reports as required.

Skills

Customer service

Organizational skills

Communication skills

Tools

CRM systems

HR systems

Microsoft Office

Job description

Join NES Fircroft as an Assignment Support Coordinator/HR Executive based in our Kuala Lumpur, Malaysia office and play a critical role in supporting the successful onboarding, deployment, and ongoing management of contractors and assignments across our global operations.

This is an exciting opportunity for a highly organized and customer-focused professional who thrives in a fast-paced environment and enjoys working closely with contractors, clients, recruiters, and internal stakeholders to deliver a seamless assignment experience.

What You'll Be Doing

Assignment Coordination

• Coordinate contractor onboarding, mobilization, extensions, and offboarding activities.
• Support the end-to-end assignment lifecycle to ensure smooth placement and deployment of talent.

Contractor Support

• Act as a key point of contact for contractors, providing guidance and support throughout their assignments.
• Respond promptly to contractor queries regarding documentation, payroll coordination, benefits, and assignment-related matters.

Compliance Management

• Ensure all contractor records, documentation, visas, permits, certifications, and compliance requirements are maintained accurately.
• Support adherence to company policies, client requirements, and local employment regulations.

Documentation & Administration

• Prepare and manage assignment-related documentation including contracts, extensions, amendments, and onboarding documentation.
• Maintain accurate records within internal systems and databases.

Stakeholder Coordination

• Liaise with recruitment teams, payroll, finance, HR, legal, vendors, and clients to ensure assignments are managed efficiently.
• Facilitate effective communication between all stakeholders throughout the assignment lifecycle.

Payroll & Timesheet Support

• Assist with timesheet collection and validation processes.
• Support payroll coordination activities to ensure timely and accurate contractor payments.

Data Management & Reporting

• Maintain accurate assignment records and generate reports as required.
• Monitor assignment status and proactively identify actions required to ensure continuity and compliance.

Customer Service Excellence

• Deliver a high standard of service to contractors, clients, and internal stakeholders.
• Build strong relationships through professionalism, responsiveness, and attention to detail.

Why NES Fircroft

• Attractive salary package with performance-related opportunities.

Career Development

• Access to structured training, professional development, and internal growth opportunities.

Global Exposure

• Work within a truly international business supporting projects and professionals across multiple countries.

Collaborative Environment

• Join a supportive and inclusive team that values teamwork, innovation, and continuous improvement.

Industry-Leading Brand

• Be part of one of the world's leading workforce solutions providers across energy, engineering, life sciences, and technology.

Employee Wellbeing

• Access to wellbeing initiatives and employee support programs that promote work-life balance.

Modern Kuala Lumpur Office

• Work from our vibrant Kuala Lumpur office with access to excellent facilities and a collaborative working environment.

Recognition & Development

• Participate in employee recognition initiatives and career advancement opportunities within the wider NES Fircroft Group.

What We're Looking For

• Previous experience in recruitment support, contractor care, assignment support, HR operations, workforce administration, or a similar coordination role.
• Experience working within recruitment, staffing, workforce solutions, HR shared services, or professional services environments is advantageous.
• Strong organizational and administrative skills with exceptional attention to detail.
• Demonstrated ability to deliver high-quality customer service to internal and external stakeholders.
• Excellent verbal and written communication skills with the confidence to engage professionally with stakeholders at all levels.
• Comfortable using CRM systems, HR systems, Microsoft Office applications, and database platforms.
• Collaborative approach with a willingness to support colleagues and contribute to team success.

Who Are We?

NES Fircroft is a leading global workforce solutions provider, specializing in engineering, technical, life sciences, power, renewables, chemicals, manufacturing, and technology sectors. With more than 80 offices across the world and decades of industry expertise, we connect exceptional talent with leading organizations, delivering workforce solutions that help businesses achieve their strategic objectives. Our people work at the heart of some of the world's most critical projects, helping clients access the skills they need while supporting professionals throughout their careers.

Accessibility & Inclusion

We welcome applications from individuals of all backgrounds, including those with disabilities and neurodiverse candidates. If you require any reasonable adjustments during the recruitment process, please let us know and we will be happy to support you.

NES Fircroft - Powering People. Delivering Projects.

About Us: https://www.nesfircroft.com

Meet The Team: https://www.nesfircroft.com/contact-us

Follow Us On YouTube: https://www.youtube.com/@NESFircroft

LinkedIn: https://www.linkedin.com/company/nes-fircroft