APAC Facilities & Workplace Coordinator

The Access Group; Kuala Lumpur; Hybrid; MYR 40,000 - 65,000; Full time

Benefits offered by this job

25 days annual leave

Health contribution

3 charity days

Job summary

The Access Group is seeking a proactive Facilities Coordinator to support day-to-day workplace operations across APAC offices, primarily in Kuala Lumpur. This role suits someone early in theirFacilities career who enjoys coordination, problem-solving, and collaborating with multiple stakeholders to keep offices safe, functional, and welcoming.

You will coordinate services, move planning, onboarding, events, and documentation while partnering with People, IT, Finance, and local teams.

Qualifications

• 1–3 years' experience in Facilities, Office Administration, Workplace Services, Property Coordination, or similar roles.
• Strong organizational and multitasking skills.
• Good communication and stakeholder management abilities.
• Comfortable coordinating with vendors and service providers.
• Proficient in Microsoft Office, particularly Excel.
• Positive attitude with a willingness to learn and grow.
• Experience supporting Health & Safety activities is an advantage but not essential.

Responsibilities

• Coordinate facilities services across APAC office locations to ensure smooth workplace operations.
• Manage maintenance requests and work closely with vendors to drive timely resolutions.
• Organize office moves, workstation setups, new hire onboarding preparations, and workplace events.
• Maintain accurate facilities documentation, contracts, inventories, and service records.
• Coordinate Health & Safety activities, including inspections, incident reporting, and emergency preparedness.
• Build relationships with landlords, building management teams, and external service providers.
• Oversee workplace services such as cleaning, security, pantry, mailroom, and amenities.
• Help deliver office branding, workplace standards, and employee experience initiatives.
• Track facilities-related expenses, process invoices, and maintain budget records.
• Partner with People, IT, Finance, and local office teams to address needs.

Skills

Strong communication

Organizational skills

Multitasking

Vendor coordination

Tools

Microsoft Excel

Job description

The Access Group is seeking a proactive Facilities Coordinator to support day-to-day workplace operations across APAC offices, primarily in Kuala Lumpur. This role suits someone early in theirFacilities career who enjoys coordination, problem-solving, and collaborating with multiple stakeholders to keep offices safe, functional, and welcoming.

You will coordinate services, move planning, onboarding, events, and documentation while partnering with People, IT, Finance, and local teams.