Facilities Coordinator (6 Months Fixed-Term)

The Access Group; Kuala Lumpur; Hybrid; MYR 40,000 - 65,000; Full time

Benefits offered by this job

25 days annual leave

Health contribution

3 charity days

Job summary

The Access Group is seeking a proactive Facilities Coordinator to support day-to-day workplace operations across APAC offices, primarily in Kuala Lumpur. This role suits someone early in theirFacilities career who enjoys coordination, problem-solving, and collaborating with multiple stakeholders to keep offices safe, functional, and welcoming.

You will coordinate services, move planning, onboarding, events, and documentation while partnering with People, IT, Finance, and local teams.

Qualifications

• 1–3 years' experience in Facilities, Office Administration, Workplace Services, Property Coordination, or similar roles.
• Strong organizational and multitasking skills.
• Good communication and stakeholder management abilities.
• Comfortable coordinating with vendors and service providers.
• Proficient in Microsoft Office, particularly Excel.
• Positive attitude with a willingness to learn and grow.
• Experience supporting Health & Safety activities is an advantage but not essential.

Responsibilities

• Coordinate facilities services across APAC office locations to ensure smooth workplace operations.
• Manage maintenance requests and work closely with vendors to drive timely resolutions.
• Organize office moves, workstation setups, new hire onboarding preparations, and workplace events.
• Maintain accurate facilities documentation, contracts, inventories, and service records.
• Coordinate Health & Safety activities, including inspections, incident reporting, and emergency preparedness.
• Build relationships with landlords, building management teams, and external service providers.
• Oversee workplace services such as cleaning, security, pantry, mailroom, and amenities.
• Help deliver office branding, workplace standards, and employee experience initiatives.
• Track facilities-related expenses, process invoices, and maintain budget records.
• Partner with People, IT, Finance, and local office teams to address needs.

Skills

Strong communication

Organizational skills

Multitasking

Vendor coordination

Tools

Microsoft Excel

Job description

We’re looking for people to join the Access family, who share our passion for believing in better, and who will help us continue to grow.

Love Work. Love Life. Be You. - is central to our success and how we give our customers the freedom to do more of what's important to them.

What does Access offer you?

We offer a blended approach to office working, encouraging you to collaborate and connect in one of our thriving offices. We deliver on what we say, taking the development of our people seriously. We’ll work with you to progress your success plan and provide opportunities to accelerate your career.

On top of a competitive salary, our wellbeing days taking you to 25 days leave a year and a health contribution, you’ll also be able to choose from a range of benefits to suit you. We’re an organisation that likes to give back, so you’ll also have three charity days allocated to support a cause that matters to you.

About the Role

We are looking for a proactive and organized Facilities Coordinator to support day-to-day workplace operations across our APAC offices (main in KL). This role is ideal for someone early in their facilities career who enjoys coordination, problem-solving, and working with various stakeholders to ensure offices remain safe, functional, and welcoming.

Day To Day, You'll

• Coordinate facilities services across APAC office locations to ensure smooth workplace operations.
• Manage maintenance requests and work closely with vendors to drive timely resolutions.
• Organize office moves, workstation setups, new hire onboarding preparations, and workplace events.
• Maintain accurate facilities documentation, contracts, inventories, and service records.
• Coordinate Health & Safety activities, including workplace inspections, incident reporting, and emergency preparedness initiatives.
• Build effective relationships with landlords, building management teams, and external service providers.
• Oversee workplace services such as cleaning, security, pantry, mailroom, and office amenities.
• Help deliver office branding, workplace standards, and employee experience initiatives.
• Track facilities-related expenses, process invoices, and maintain budget records.
• Partner with People, IT, Finance, and local office teams to address workplace needs and improve office operations.

Key Requirements

• 1-3 years' experience in Facilities, Office Administration, Workplace Services, Property Coordination, or similar roles.
• Strong organizational and multitasking skills.
• Good communication and stakeholder management abilities.
• Comfortable coordinating with vendors and service providers.
• Proficient in Microsoft Office, particularly Excel.
• Positive attitude with a willingness to learn and grow.
• Experience supporting Health & Safety activities is an advantage but not essential.

What are we all about?

The Access Group is one of the largest UK-headquartered business management software providers. It provides solutions that empower more than 160,000 small and mid-sized organisations in commercial and non-profit sectors across Europe, USA and APAC, giving every employee the freedom to do more of what's important.

Its innovative cloud solutions and integrated AI software experience across multiple Access products transform how business technology is used.

With over 9,300 talented individuals driving innovation and customer excellence, we’re shaping the future of work. And we want you to be part of it. At Access, people are at the heart of everything we do. We’re committed to creating an inclusive, high-performing culture where everyone feels valued, respected, and empowered to thrive. If you’re excited about this role - even if your experience doesn’t tick every box - you might be exactly who we’re looking for.

We believe in equality for all and the transformative power of diversity. So why not join our vibrant team, where you can love what you do, love how you live, and most importantly, be authentically you?

Let’s make a difference together.

Love Work. Love Life. Be You.