AP Specialist (6 months contract)

GRIT; Petaling Jaya; On-site; MYR 48,000 - 60,000; Full time

Job summary

GRIT is seeking an AP Specialist in Malaysia to manage end-to-end accounts payable processes and support month-end closing activities. You will process and verify invoices, perform three-way matching, and ensure accurate GL coding and timely payments.

You will liaise with suppliers, reconcile statements, and assist with expense reimbursements. Ideal candidates have 2–5 years in accounting and a bachelor’s degree in accounting or related field, with strong AP knowledge and organizational skills.

Qualifications

• Bachelor's degree in Accounting or related field.
• 2–5 years in accounting or related field.
• Strong understanding of Accounts Payable processing.

Responsibilities

• Handle end-to-end Accounts Payable process.
• Process and verify invoices for goods and services received.
• Match purchase orders, GRNs, and invoices to ensure accuracy before processing payments.
• Key in supplier invoices accurately and timely into accounting system and code invoices to GL.
• Prepare payment proposals based on due dates and credit terms.
• Liaise with suppliers regarding outstanding invoices, discrepancies or payment status.
• Review and reconcile vendor statements; follow up on discrepancies and outstanding balances.
• Handle staff expense reimbursements in accordance with company policy.
• Ensure proper filing and documentation of all AP-related records.
• Assist in month-end closing activities including accruals and reporting.
• Coordinate with internal departments to resolve AP-related issues.
• Support auditors with necessary documents during audit period.
• Ad-hoc tasks as assigned by superior.

Skills

Accounts payable processing

Vendor reconciliations

Month-end close activities

Three-way matching

Accruals and reporting

Attention to detail

Supplier communication

Education

Bachelor's degree in Accounting or related field

Job description

Our client is a well-established footwear brand with a Shared Services team in Malaysia that supports its finance and accounting operations. The AP Specialist role focuses on managing end-to-end Accounts Payable processes, including invoice processing, three-way matching, vendor reconciliations, payment processing, and supporting month-end closing activities.

Responsibilities

• Handle end-to-end Accounts Payable process.
• Process and verify invoices for goods and services received.
• Match purchase orders, goods receipt notes (GRNs), and invoices to ensure accuracy before processing payments.
• Key in supplier invoices accurately and timely into accounting system. Ensure accurate general ledger coding of all invoices.
• Prepare payment proposals based on due dates and credit terms.
• Liaise with suppliers regarding outstanding invoices, discrepancies, or payment status.
• Review and reconcile vendor statements; follow up on discrepancies and outstanding balances.
• Handle staff expense reimbursements in accordance with company policy.
• Ensure proper filing and documentation of all AP-related records.
• Assist in month-end closing activities including accruals and reporting.
• Coordinate with internal departments (Purchasing, Receiving, Operations) to resolve AP-related issues.
• Support auditors with necessary documents during audit period.
• Ad-hoc tasks as assigned by superior.

Qualifications

• Bachelor's degree in Accounting or related field
• 2 - 5 years in accounting or related field
• Strong understanding of Accounts Payable processing
• Strong organizational, analytical and recording skills