Account Payable Executive - Immediate Hiring!

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD.; Subang Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD. is seeking an Account Payable Executive to join our finance team in Malaysia. You will be responsible for end-to-end AP processing, including invoice receipt, 3-way matching, coding to GL accounts, and ensuring compliance with GST regulations.

Working in a high-volume shared services environment, you will maintain strong vendor relationships, manage payment runs, and support monthly close with accurate AP data. Prior ERP experience is required.

Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, or related field.
• Professional certification (ACCA, CPA, LCCI) is an added advantage.

Responsibilities

• Receive and review vendor invoices via multiple channels.
• Perform 3-way matching — Invoice vs Purchase Order vs Goods Receipt.
• Ensure accuracy of amounts, vendor details, and applicable tax information (GST).
• Post and code invoices into SMART OFFICE / SUN SAAS in a timely and accurate manner.
• Classify invoices to cost centers and GL accounts in line with the chart of accounts.
• Prepare and execute weekly / bi-weekly payment runs via bank transfer.
• Ensure all payments are made within agreed vendor credit terms.
• Handle urgent and manual payments with proper documentation and approval.
• Ensure all payment disbursements are supported by complete documentation and approvals.
• Serve as the primary point of contact for vendor payment enquiries and dispute resolution.
• Respond to vendor inquiries regarding payment status and discrepancies in a timely and professional manner.
• Reconcile vendor statements against AP ledger records on a regular basis.
• Maintain accurate and up-to-date vendor master data including bank details and contact information.
• Investigate and resolve invoice mismatches, missing PO issues, and payment discrepancies.
• Liaise with internal departments to resolve exceptions promptly.
• Escalate unresolved discrepancies to the Finance Manager in a timely manner.
• Adhere to Company Group's internal controls, delegation of authority, and approval matrix always.
• Ensure compliance with company policies, tax regulations, and statutory requirements across Singapore and Malaysia.
• Maintain organized and complete records of invoices, payment vouchers, and related correspondence for audit trail purposes.
• Support internal and external audit processes by providing required schedules, documentation, and responses.
• Perform monthly AP closing tasks including AP sub-ledger to general ledger reconciliation.
• Prepare and distribute AP aging reports and payment forecast schedules to the Finance Manager.
• Assist in cash flow reporting by providing timely and accurate AP data.
• Contribute to month-end and year-end financial close activities as required.
• Identify opportunities to streamline AP workflows and reduce manual, paper-based processing.
• Support system upgrades, process digitalization, and Finance Transformation initiatives as required.
• Undertake any other ad-hoc duties as assigned by the Finance Manager.

Skills

Attention to detail

ERP experience

Vendor invoice processing

GST knowledge (Malaysia)

Excel skills (Pivot, VLOOKUP)

Education

Diploma or Bachelor's Degree in Accounting/Finance

ACCA/CPA/LCCI is an added advantage

Tools

SMART OFFICE

SUN SAAS

Microsoft Excel

Job description

Account Payable Executive - Immediate Hiring!

The Accounts Payable (AP) Executive is part of the company function, responsible for the accurate and timely processing of vendor invoices, payments, and reconciliations in accordance with company internal policies, financial controls, and regulatory requirements. The role supports the Finance team in maintaining strong vendor relationships, ensuring full procure-to-pay cycle integrity, and contributing to the efficiency and accuracy of AP operations across the SGMY Cluster.

Duties & Responsibilities

• Receive and review vendor invoices via multiple channels (email, system upload, EDI)
• Perform 3-way matching — Invoice vs Purchase Order vs Goods Receipt — to verify accuracy and completeness
• Ensure accuracy of amounts, vendor details, and applicable tax information (e.g. GST, withholding tax)
• Post and code invoices into company systems (SMART OFFICE / SUN SAAS) in a timely and accurate manner
• Classify invoices to appropriate cost centers and GL accounts in line with the chart of accounts

2. Payment Processing

• Prepare and execute weekly / bi-weekly payment runs via bank transfer (online banking)
• Ensure all payments are made within agreed vendor credit terms to maintain good standing
• Handle urgent and manual payments as required, with proper documentation and authorization
• Ensure all payment disbursements are supported by complete documentation and approvals prior to execution
• Serve as the primary point of contact for vendor payment enquiries and dispute resolution
• Respond to vendor inquiries regarding payment status and discrepancies in a timely and professional manner
• Reconcile vendor statements against AP ledger records on a regular basis
• Maintain accurate and up-to-date vendor master data including bank details and contact information
• Investigate and resolve invoice mismatches, missing PO issues, and payment discrepancies
• Liaise with internal departments — including Procurement and receiving/operations teams — to resolve exceptions promptly
• Escalate unresolved discrepancies to the Finance Manager in a timely manner

5. Compliance & Controls

• Adhere to Company Group's internal controls, delegation of authority, and approval matrix always
• Ensure compliance with company policies, applicable tax regulations, and statutory requirements across Singapore and Malaysia
• Maintain organized and complete records of invoices, payment vouchers, and related correspondence for audit trail purposes
• Support internal and external audit processes by providing required schedules, documentation, and responses
• Perform monthly AP closing tasks including AP sub‑ledger to general ledger reconciliation
• Prepare and distribute AP aging reports and payment forecast schedules to the Finance Manager
• Assist in cash flow reporting by providing timely and accurate AP data
• Contribute to month‑end and year‑end financial close activities as required

7. Process Improvement & Others

• Identify opportunities to streamline AP workflows and reduce manual, paper‑based processing
• Support system upgrades, process digitalization, and Finance Transformation initiatives as required
• Undertake any other ad‑hoc duties as assigned by the Finance Manager

Essential Educational Background and/or Training Qualifications & Certificates

• Diploma or Bachelor's Degree in Accounting, Finance, or a related field
• Professional certification (e.g. ACCA, CPA, LCCI) is an added advantage

Working Experience & Knowledge / Technical Skills Preferred

• Minimum 2–5 years of hands‑on AP experience in a high‑volume, shared services environment
• Experience in a logistics, supply chain, or multinational environment strongly preferred
• Hands‑on experience with ERP / AP systems;
• Proficient in Microsoft Excel (pivot tables, VLOOKUP, reconciliation schedules)
• Working knowledge of GST regulations in Singapore and/or Malaysia
• Familiarity with 3‑way matching processes and procure‑to‑pay workflows
• Experience supporting internal and external audits