Analyst, Executive Operation Support

Hexamatics Servvcom Sdn Bhd; Kuala Lumpur; On-site; MYR 56,000 - 100,000; Full time

Job summary

Hexamatics is seeking an Analyst to provide enablement support and operations, delivering executive coordination, document management and communications across the organisation.

The role includes managing senior leadership calendars, meetings and travel, preparing briefings, and coordinating office operations and stakeholder engagements.

Qualifications

• Minimum 3-5 years of experience in executive support, office administration, corporate communications, stakeholder engagement or related roles.
• Strong understanding of executive office operations, stakeholder coordination, communication support and administrative management practices.

Responsibilities

• Manage and coordinate calendars, schedules, meetings and travel arrangements for designated senior management.
• Prepare, coordinate and maintain meeting materials, action trackers, management papers and briefing notes.
• Coordinate executive office operations, including meeting logistics and stakeholder engagements.
• Maintain an integrated content, knowledge and document management system.
• Coordinate events, stakeholder engagements and interactions with ministries, government agencies, Parliament-related stakeholders, media and external parties.
• Support development and dissemination of communication materials.

Skills

Executive support

Office administration

Stakeholder engagement

Corporate communications

Job description

Analyst, Enablement Support & Operations provides integrated executive office, corporate communications and administrative support through executive coordination, information and document management, communication support, stakeholder engagement activities and office administration, contributing to the effective delivery of organisational priorities and day-to-day operations.

Key responsibilities

Manage and coordinate calendars, schedules, meetings and travel arrangements for designated senior management, ensuring effective prioritisation and execution of commitments.

Prepare, coordinate and maintain meeting materials, action trackers, management papers, briefing notes and official correspondence, ensuring accuracy, quality and timely follow-up of deliverables.

Coordinate executive office operations, including meeting logistics, protocol arrangements, stakeholder engagements and communication with Management Committee members and key stakeholders.

Maintain an integrated content, knowledge and document management system, ensuring information is organised, accessible, up-to-date and aligned with records management, PDPA and information security requirements.

Coordinate and provide administrative and logistical support for events, programmes, stakeholder engagements, including interactions with ministries, government agencies, Parliament-related stakeholders, media and external parties, ensuring effective planning and execution.

Support the development, review and dissemination of communication materials, including briefing notes, key messages, presentations, website content, social media content and other corporate communication outputs.

Administer and maintain contract databases, service agreements, invoice records and payment trackers for administrative and human resource related matters, ensuring proper documentation and timely processing.

Manage office facilities, assets and operational requirements, including asset lifecycle administration, office supplies, pantry inventory, cleaning services, maintenance contractors, vendors and workplace facilities, ensuring the office environment is safe, functional and well-maintained.

About you

Minimum 3-5 years of experience in executive support, office administration, corporate communications, stakeholder engagement or related roles.

Strong understanding of executive office operations, stakeholder coordination, communication support and administrative management practices.

Hexamatics is a leading regional provider of Human Resources Outsourcing (PEO and EOR) services. We provide the full suite of professional and comprehensive services through state of the art technology to help companies achieve peak performance with their human capital. Our offices span across Asia, from Singapore to Nepal, with the headquarters situated in Kuala Lumpur, Malaysia. Our clients include leading international and regional corporations in all industries. Through utilising our diverse offices and services, our team continues to successfully deliver projects all over the world.

Hexamatics is a leading regional provider of Human Resources Outsourcing (PEO and EOR) services. We provide the full suite of professional and comprehensive services through state of the art technology to help companies achieve peak performance with their human capital. Our offices span across Asia, from Singapore to Nepal, with the headquarters situated in Kuala Lumpur, Malaysia. Our clients include leading international and regional corporations in all industries. Through utilising our diverse offices and services, our team continues to successfully deliver projects all over the world.