Executive Assistant to CEO

MindMerge Consulting; Selangor; On-site; MYR 48,000 - 72,000; Full time

Job summary

MindMerge Consulting in Selangor, Malaysia seeks an experienced Executive Assistant to provide comprehensive support to Senior Management, manage schedules, coordinate meetings, and ensure efficient execution of business priorities with confidentiality and professionalism.

You will screen communications, prepare presentations and reports, coordinate stakeholder engagements, travel arrangements, and assist with special projects, while maintaining tight coordination across business units and

Qualifications

• Bachelor’s Degree in Business Administration or related field.
• Ability to handle confidential information with discretion.
• Experience working with senior executives and external stakeholders.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office applications, particularly PowerPoint, Excel, Word, and Outlook.
• Ability to multitask and prioritize effectively.
• Problem-solving skills and proactive mindset.

Responsibilities

• Provide comprehensive executive and administrative support to Senior Management, managing schedules and communications.
• Coordinate meetings, travel arrangements, agendas, minutes, and follow-up actions.
• Prepare management reports, business presentations, briefing papers, and documentation.
• Act as liaison between Senior Management, departments, and external stakeholders.
• Maintain confidentiality and monitor deadlines for reports and action items.

Skills

Executive support

Organization

Time management

Communication

MS Office

Multitasking

Problem solving

Discretion

Education

Bachelor's Degree in Business Administration

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Selangor, Malaysia | Posted on 08/04/2026

Ourclient is a global multinational logistics company, bring logistics solutionsto help their customers build a resilient supply chain.

RoleSummary:

In this role,you will provide comprehensive executive and administrative support to SeniorManagement by managing schedules, coordinating meetings, facilitatingcommunication, and ensuring the efficient execution of business prioritieswhile maintaining a high level of professionalism, confidentiality, andoperational effectiveness.

Responsibilities:

o Manageand coordinate Senior Management schedules, meetings, business commitments, andtravel arrangements to ensure effective prioritization of business activities.

o Coordinateinternal and external meetings, including preparation of agendas, presentationmaterials, meeting papers, recording of meeting minutes, and follow-up onagreed action items.

o Attendand coordinate management meetings, prepare accurate meeting minutes, monitoraction items, and follow up with Heads of Departments (HODs) and relevantstakeholders to ensure timely execution of management decisions and directives.

o Screen,prioritize, and manage correspondence, emails, telephone calls, and othercommunications on behalf of Senior Management.

o Actas a key liaison between Senior Management and internal departments, businesspartners, clients, government agencies, and external stakeholders.

o Maintainconfidentiality of sensitive information and business matters at all times.

o Coordinateand follow up on management directives, action plans, and strategic initiativesto ensure timely execution and completion.

o Monitorand track departmental deliverables, projects, and key assignments, providingregular updates to Senior Management.

o Facilitatecommunication and coordination across business units to ensure alignment ofpriorities and objectives.

o Assistin the planning, coordination, and execution of special projects and businessinitiatives assigned by Senior Management.

o Undertakeresearch, gather relevant information, and provide administrative support forbusiness planning and decision-making purposes.

o Preparemanagement reports, business presentations, briefing papers, and otherdocumentation required by Senior Management.

o Assistin compiling information and preparing materials for management meetings,business reviews, and corporate presentations.

o Ensureproper maintenance, filing, and safekeeping of confidential corporate records,reports, and documentation.

o Monitordeadlines and ensure timely submission of reports, documents, and action items.

Stakeholder& Event Coordination

o Coordinatemeetings, visits, and engagements involving Senior Management and externalstakeholders.

o Supportthe planning and execution of corporate events, management meetings,conferences, and stakeholder engagement activities.

o Buildand maintain effective working relationships with internal and externalstakeholders to facilitate smooth business operations.

o Managetravel arrangements, accommodation bookings, and related logistics for SeniorManagement.

o Ensureefficient administrative support and office coordination for SeniorManagement's daily operations.

o Performother duties, assignments, and ad-hoc tasks as directed by Senior Managementfrom time to time.

Requirements

• Bachelor’sDegree in Business Administration or related field.
  
• Abilityto handle confidential information with discretion.
  
• Experienceworking with senior executives and external stakeholders.
  
• Excellentorganizational and time-management skills.
  
• Strongwritten and verbal communication abilities.
  
• Proficient in Microsoft Office applications,particularly PowerPoint, Excel, Word, and Outlook.
  
• Abilityto multitask and prioritize effectively.
  
• Problem-solvingskills and proactive mindset.