Executive, Central Admin

Boardroom Corporate Services Sdn Bhd; Petaling Jaya; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

Medical

Education support

Dental

Parking

Mobile Phone Allowance (Asst Managers

Job summary

Boardroom Group is a leading Asia Pacific business service provider with operations in Malaysia. This Administration & Office Support role covers daily administrative tasks, document management, facilities coordination, and reception support across the organisation in Malaysia.

You will handle courier coordination, attendance reporting, access card management, and general admin duties for multiple business units, including support for onboarding/offboarding and event coordination.

Responsibilities

• Manage daily administrative tasks by sorting documents, receipts, and correspondence to the relevant teams
• Assist in coordinating courier and dispatch services
• Generate attendance reports and update tracking records as required
• Support staff with parking, access card, and office-related inquiries
• Issue and monitor office access cards, visitor cards, and door access permissions. Track the return of access cards and report lost cards when necessary
• Provide general administrative support to various business units
• Support company events, office visits, and other ad hoc assignments as assigned by management
• Support employee onboarding and offboarding processes
• Coordinate document retrieval, return, and storage requests with external vendors
• Update and maintain document inventory records
• Verify supporting documents and invoices before submission for approval
• Coordinate office maintenance, repairs, and facility-related matters
• Liaise with building management and external vendors to support daily office operations
• Arrange servicing of office equipment and facilities
• Monitor and maintain office, pantry, and housekeeping supplies
• Provide relief reception duties when required
• Handle incoming documents, courier arrangements, and outgoing mail
• Coordinate meeting room bookings and visitor visitation
• Answer and transfer calls

Job description

This is an Administration & Office Support role responsible for managing daily administrative operations, document and records management, facilities coordination, and reception support across the organisation.

Key responsibilities

Manage daily administrative tasks by sorting documents, receipts, and correspondence to the relevant teams

Assist in coordinating courier and dispatch services

Generate attendance reports and update tracking records as required

Support staff with parking, access card, and office-related inquiries

Issue and monitor office access cards, visitor cards, and door access permissions. Track the return of access cards and report lost cards when necessary

Provide general administrative support to various business units

Support company events, office visits, and other ad hoc assignments as assigned by management

Support employee onboarding and offboarding processes

Coordinate document retrieval, return, and storage requests with external vendors

Update and maintain document inventory records

Verify supporting documents and invoices before submission for approval

Coordinate office maintenance, repairs, and facility-related matters

Liaise with building management and external vendors to support daily office operations

Arrange servicing of office equipment and facilities

Monitor and maintain office, pantry, and housekeeping supplies

Provide relief reception duties when required

Handle incoming documents, courier arrangements, and outgoing mail

Coordinate meeting room bookings and visitor visitation

Answer and transfer calls

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Boardroom Group is one of Asia Pacific’s leading business service providers. Headquartered in Singapore, we have established operations in Malaysia, China, Hong Kong and Australia.

We provide professional services in corporate secretarial, share registration, directors’ training, accounting, payroll and taxation to a large client base of public-listed, private companies and multi-national corporations.

In line with our expansion, we are looking for suitably qualified professionals to join our teams in our Malaysian offices. This is an excellent opportunity to experience professional development through exposure to clients and cultures across the region.

Boardroom Group is one of Asia Pacific’s leading business service providers. Headquartered in Singapore, we have established operations in Malaysia, China, Hong Kong and Australia.

We provide professional services in corporate secretarial, share registration, directors’ training, accounting, payroll and taxation to a large client base of public-listed, private companies and multi-national corporations.

In line with our expansion, we are looking for suitably qualified professionals to join our teams in our Malaysian offices. This is an excellent opportunity to experience professional development through exposure to clients and cultures across the region.

Perks and benefits

• Medical
• Education support
• Dental
• Parking
• Mobile Phone Allowance (Asst Managers & Above)

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