Admin Executive

Osadi Commercial Supplies Sdn Bhd; Bayan Lepas; On-site; MYR 48,000 - 72,000; Full time

Job summary

Osadi Commercial Supplies Sdn Bhd is seeking an HR and Site Administration professional to manage daily administrative tasks and ensure smooth office operations. You will act as the main contact for site administration, coordinate vendors, and maintain filing systems.

The role requires 3+ years in HR or site administration, with preferred experience in statutory compliance and payroll coordination; strong communication and independence are essential assets.

Qualifications

• 3+ years in HR administration, site or office administration.
• Experience with HR statutory compliance and payroll coordination is preferred.
• Experience liaising with government agencies and external service providers is advantageous.
• Excellent written and verbal communication; ability to work independently with minimal supervision.

Responsibilities

• Manage day-to-day site and office administrative activities.
• Serve as primary contact for site administration and resolve issues independently.
• Coordinate and manage vendors and service providers for facilities and supplies.
• Maintain accurate physical and digital records and filing systems.
• Support site leadership with meeting coordination and administrative follow-ups.

Skills

Organizational skills

Communication

Problem solving

Attention to detail

Education

Diploma or Degree in HR / Business Administration

Tools

Microsoft Office (Excel, Word)

Job description

• Manage day-to-day site and office administrative activities to ensure smooth operations.
• Serve as the primary contact for site administration matters and resolve issues independently where possible.
• Coordinate and manage office vendors and service providers, including facilities, cleaning, maintenance, and office supplies.
• Maintain accurate physical and digital records, documentation, and filing systems.
• Support site leadership with meeting coordination, logistics, documentation, and administrative follow-ups.

HR Coordination & Statutory Compliance

• Coordinate onsite HR administrative activities related to statutory requirements and employment compliance.
• Ensure timely and accurate preparation, submission, registration, and maintenance of statutory documentation.
• Liaise with relevant government agencies and external parties on HR and statutory matters.
• Maintain accurate employee and statutory records for audit and compliance purposes.
• Support HR audits, inspections, and compliance reviews when required.

Payroll & Employee Data Management

• Support statutory filing and payroll-related administrative activities.
• Coordinate with the Payroll Specialist to address routine payroll and employee-related enquiries.
• Maintain accurate employee information and ensure timely updates to relevant HR records and systems.
• Assist in resolving employee payroll and administrative issues.
• Work independently with minimal supervision and exercise sound judgment when handling administrative and HR matters.
• Coordinate effectively with internal departments, site leadership, employees, vendors, and external agencies.
• Identify opportunities to improve administrative processes, standardize workflows, and enhance overall site efficiency and employee experience.

Requirements

• Diploma or Degree in Human Resources, Business Administration, Management, or a related discipline.
• Minimum 3 years of relevant experience in HR administration, site administration, office administration, or a similar role.
• Experience in HR statutory compliance, government submissions, and payroll coordination is highly preferred.
• Experience liaising with government agencies and external service providers will be an advantage.
• Strong organizational, coordination, and problem-solving skills.
• Able to work independently with minimal supervision and demonstrate a high level of accountability.
• Strong written and verbal communication skills with the ability to communicate confidently with employees, management, and external stakeholders.
• High level of professionalism, confidentiality, and discretion when handling sensitive information.
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience in an MNC, manufacturing, semiconductor, or industrial environment will be an added advantage.