Executive Personal Assistant to Director

BAHAGIA TIRAM SDN BHD; Malacca City; On-site; MYR 33,000 - 60,000; Full time

Job summary

BAHAGIA TIRAM SDN BHD is seeking an organized Administrative Assistant to support the Director with day-to-day tasks in Malaysia. You will manage calendars, arrange travel, handle correspondence, and prepare documents while maintaining filing systems and confidential information with discretion.

The role requires 1-3 years of admin experience, proficiency in Microsoft Office/Google Workspace, and strong English/Bahasa Malaysia. Mandarin is a plus.

Qualifications

• SPM, Diploma, or Degree in Business Administration or a related field.
• 1-3 years of admin or secretarial experience (fresh graduates considered for junior roles).
• Proficient in Microsoft Office / Google Workspace.
• Good English and Bahasa Malaysia; Mandarin is an advantage depending on your clients.
• Organised, trustworthy, proactive, and able to multitask.
• Own transport if errands are required.

Responsibilities

• Provide day-to-day administrative and personal support to the Director.
• Manage calendar, appointments, meetings, and reminders.
• Arrange travel, accommodation, and transport (flights, hotels, e-hailing/driver).
• Handle phone calls, emails, and correspondence, and screen visitors.
• Prepare documents, letters, simple reports, and presentations.
• Maintain filing systems (digital and physical) and keep records organised.
• Process expense claims, invoices, and basic bookkeeping support.
• Run errands and handle personal matters (bookings, gifts, family appointments) if applicable.
• Liaise with staff, vendors, and clients on the employer's behalf.
• Handle confidential information with discretion.

Skills

Calendar management

Travel arrangements

Secretarial support

Email handling

Multi-tasking

Office software

Education

Diploma in Business Administration

Degree in related field

Tools

Microsoft Office

Google Workspace

Job description

BAHAGIA TIRAM SDN BHD is seeking an organized Administrative Assistant to support the Director with day-to-day tasks in Malaysia. You will manage calendars, arrange travel, handle correspondence, and prepare documents while maintaining filing systems and confidential information with discretion.

The role requires 1-3 years of admin experience, proficiency in Microsoft Office/Google Workspace, and strong English/Bahasa Malaysia. Mandarin is a plus.