AI-Powered Administrative & Contracts Specialist

SND HIGH TECH ENGINEERING SDN BHD; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Benefits offered by this job

Friendly working environment provided

Job summary

SND High Tech Engineering Sdn Bhd in Kuala Lumpur is seeking an Administrative Assistant to support business operations, handle quotations, draft and review contracts, and streamline bidding and tender processes. You will coordinate client compliance, manage office supplies, and use AI tools to improve document processing, email drafting, and data organization while maintaining confidentiality.

This role requires a Bachelor's degree, high energy, and fluency in English and Mandarin, with

Qualifications

• Bachelor's degree or above.
• High energy and strong execution under pressure.
• Proficient in English and Mandarin Chinese.
• Able to format documents, organize data, and create spreadsheets.
• Excellent communication and confidentiality.
• Experience in business/administrative roles at foreign trade firms, engineering firms, or large design institutes preferred.

Responsibilities

• Handle external business quotations and draft, review, and finalise contracts.
• Manage contract archiving and full-process contract registry (ledger) management.
• Prepare, format, review, and verify the commercial sections of bid documents for compliance.
• Liaise with and drive the ACC review process for key clients to ensure business operations proceed in compliance.
• Manage the procurement and management of departmental office supplies.
• Assist core management members in completing daily expense reimbursements efficiently and in compliance with company policies.
• Leverage AI tools to assist with drafting English business emails, preliminary review and proofreading of contracts/documents, data organization, and bid document formatting.
• Complete other business support tasks and ad-hoc administrative matters assigned by supervisors.

Skills

English & Mandarin

Document processing

Data organization

Spreadsheet creation

AI tools usage

Communication skills

Confidentiality

Education

Bachelor's degree or above

Tools

Microsoft Office

Job description

SND High Tech Engineering Sdn Bhd in Kuala Lumpur is seeking an Administrative Assistant to support business operations, handle quotations, draft and review contracts, and streamline bidding and tender processes. You will coordinate client compliance, manage office supplies, and use AI tools to improve document processing, email drafting, and data organization while maintaining confidentiality.

This role requires a Bachelor's degree, high energy, and fluency in English and Mandarin, with