Business / Commercial Assistant (Data Center /EPC / MEP)

Shanghai BSF Human Resources Co., Ltd; Kuala Lumpur; On-site; MYR 72,000 - 108,000; Full time

Job summary

Shanghai BSF Human Resources Co., Ltd in Malaysia is seeking a dedicated professional to join their growing international team. This role focuses on providing critical project administration, commercial tracking, and operational support to ensure efficient local project delivery.

You will assist in preparing commercial proposals and tender documents, track contract milestones and invoices, coordinate with local subcontractors and suppliers, and maintain compliant admin processes in a fast-paced,

Qualifications

• Bachelor's degree in Business Administration, Engineering, Quantity Surveying, International Trade, or related disciplines.
• 2-3 years of commercial, procurement, or project assistant experience.
• English and Mandarin fluency (written and spoken) required; Bahasa Malaysia a plus.

Responsibilities

• Commercial & Tender Support: prepare commercial proposals, tender documents, and project quotations for large-scale data center projects.
• Contract & Billing Management: track contract execution, milestone billings, invoices, and payment follow-ups with clients and sub-contractors.
• Local Supply Chain Coordination: assist the Commercial Manager with Malaysian sub-contractors (civil/MEP) and suppliers, collecting and analysing quotations.
• Client & Stakeholder Relations: liaise with enterprise clients, local government agencies, and utility suppliers to maintain smooth communication.
• Compliance & Admin: assist with equipment import clearance, local engineering license documentation, and general office commercial administration.
• Handle ad hoc tasks assigned.

Skills

MS Office

Education

Bachelor's Degree

Job description

Job brief

Our client is a high-tech enterprise specializing in the full life-cycle services of Data Center (IDC) Infrastructure. As a leading global provider of green and hyper-scale data center eco-services, the company delivers integrated end-to-end solutions—encompassing R＆D, advanced precision manufacturing, EPC (Engineering, Procurement, and Construction) turnkey project delivery, and smart O＆M services.With decades of industry expertise, they have established themselves as the trusted global strategic partner for top-tier cloud computing giants, internet conglomerates, and major telecommunication operators worldwide.

In order to better manage and smoothly execute our expanding projects in Malaysia, they are seeking a dedicated professional to join their growing international team. This role will focus on providing critical project administration, commercial tracking, and operational support to ensure efficient local project delivery.

Responsibilities

• Commercial ＆ Tender Support: Assist in preparing commercial proposals, tender documents, and project quotations for large-scale data center projects.
• Contract ＆ Billing Management: Track project contract execution, manage milestone billings, invoices, and payment follow-ups with clients and sub-contractors.
• Local Supply Chain Coordination: Assist the Commercial Manager in communicating with local Malaysian sub-contractors (civil/MEP) and suppliers, collecting and analyzing quotations.
• Client ＆ Stakeholder Relations: Act as a key liaison to maintain smooth communication with enterprise clients, local government agencies, and utility suppliers.
• Compliance ＆ Admin: Support equipment import clearance coordination, local engineering license documentation, and handle general office commercial administration.
• Handlead hoc tasks assigned.

Requirements

• Education: Bachelor's Degree in Business Administration, Engineering, Quantity Surveying (QS), International Trade, or related disciplines.
• Experience: Minimum 2-3 years of commercial, procurement, or project assistant experience. Experience in Data Center, Construction EPC, MEP, or ICT industries is highly preferred.
• Languages: Professional fluency in English and Mandarin (both spoken and written) is requiredto interface with both local Malaysian partners and Headquarters. Proficiency in Bahasa Malaysia is a strong plus.
• Skills: Proficient in MS Office (Excel, Word). Familiarity with Malaysian commercial laws, construction contract basics, or import/export logistics is advantageous.
• Highly organized, detail-oriented, and capable of working in a fast-paced, cross-cultural environment.