Adminstrative Coordinator

Metropolitan Auto Parts Trading; Ipoh; On-site; MYR 24,000 - 40,000; Full time

Job summary

Metropolitan Auto Parts Trading in Ipoh, Malaysia, is seeking an Administrative Executive to support daily office operations and documentation management. The role focuses on processing DOs, POs, invoices and customer statements, and maintaining accurate records across sales and purchasing activities.

You will liaise with customers and suppliers in Mandarin, Bahasa Malaysia and English, coordinate with internal teams, and assist with basic accounts tasks.

Qualifications

• Minimum SPM qualification or equivalent.
• Diploma in Business Administration, Accounting or related field is an advantage.
• Experience in administrative, clerical or documentation work preferred.
• Familiar with preparing Delivery Orders (DO), Purchase Orders (PO), invoices and statements.

Responsibilities

• Prepare, process and issue DO, PO, invoices and customer statements.
• Maintain records of sales transactions, purchases, invoices and payments.
• Follow up with customers on outstanding invoices and statements.
• Coordinate with suppliers and customers on orders and documentation.
• Assist with basic accounts administration and monitoring receivables/payables.
• Data entry, filing and general office duties.
• Liaise with internal departments, customers and suppliers for smooth operations.
• Perform other admin and operational duties as assigned.

Skills

Multilingual (Mandarin, BM, English)

Microsoft Excel

Microsoft Word

Office administration

Education

SPM or equivalent

Diploma in Business Administration / Accounting

Tools

Microsoft Excel

Microsoft Word

MS Office Suite

Job description

Prepare, process and issue Delivery Orders (DO), Purchase Orders (PO), invoices and customer statements.

Ensure all sales and purchasing documents are accurate and issued within the required timelines.

Maintain and update proper records of sales transactions, purchases, invoices and payments.

Follow up with customers on outstanding invoices, payments and account statements.

Coordinate with suppliers and customers on orders, deliveries and related documentation.

Assist with basic accounts administration, including monitoring accounts receivable and payable.

Perform data entry, filing and general office administrative duties.

Maintain an organised documentation and filing system for easy reference and retrieval.

Liaise with internal departments, customers and suppliers to ensure smooth daily operations.

Perform other administrative and operational duties as assigned by management.

Job Requirements

Minimum SPM qualification or equivalent. Diploma in Business Administration, Accounting or a related field is an advantage.

Previous experience in administrative, clerical or documentation-related work is preferred.

Familiar with preparing Delivery Orders (DO), Purchase Orders (PO), invoices and statements.

Proficient in Microsoft Office, particularly Excel and Word.

Fluent in Mandarin, Bahasa Malaysia and English, with good verbal and written communication skills in all three languages.

Good organisational skills with strong attention to detail and accuracy.

Able to work independently, manage multiple tasks and meet deadlines.

Responsible, proactive, hardworking and willing to learn.

Good communication and interpersonal skills.

Position Overview

We are looking for a responsible and organised Administrative Executive to support our daily administrative and operational activities. The ideal candidate should have good documentation and coordination skills, be detail-oriented and be able to communicate effectively with customers, suppliers and internal teams in Chinese, Bahasa Malaysia and English.