Administrator Consultant

PERSOL Workforce Solutions Malaysia Sdn Bhd; Johor Bahru; On-site; MYR 25,000 - 27,000; Full time

Benefits offered by this job

EPF

SOCSO & EIS

Annual Leave

Medical Leave

Hospitalization Leave

Public Holidays

Job summary

PERSOL Workforce Solutions Malaysia Sdn Bhd in Johor Bahru is hiring a Contract Administrator to support end-to-end onboarding and contract administration for employees and clients. The role focuses on accurate documentation, policy compliance, and data maintenance within the MOS platform.

Responsibilities include document control, EPF setup, COO validation, and contract stamping. Candidates should have HR/administration background, and readiness to start immediately in a fast-paced environment.

Qualifications

• Diploma or Bachelor in HR/BA is required or preferred.
• Own transportation and ability to travel when required.
• Immediate start is preferred.

Responsibilities

• Manage and maintain employees, candidate, and client records by ensuring all documentation is complete, accurate, and updated in designated platform.
• Upload new joiner files, candidate e-files, and client-related documents into MOS in accordance with company procedures.
• Scan, organize, and archive onboarding and employment documents while ensuring proper document control and record management.
• Verify that all employment forms, contracts, and supporting documents are properly completed, signed, and submitted in the correct sequence.
• Create EPF accounts for new employees and update EPF information accurately within the system.
• Review and validate candidate pay scales against the approved Confirmation of Offer (COO) provided by the Engagement Consultant.
• Process contract stamping through the LHDN portal and upload stamped contract certificates into MOS for compliance purposes.
• Administer and maintain MOS system setup, including company profiles, departments, billing settings, formulas, pay scales, and other required configurations.
• Update candidate income history, salary increments, and placement information while ensuring data integrity and accuracy.
• Extract and manage candidate records from GO Apps, including monitoring onboarding progress and ensuring all new joiners complete the required onboarding package.
• Support internal audit, compliance, and operational activities by conducting document reviews, maintaining accurate records, preparing reports, and ensuring adherence to company policies and statutory requirements.

Skills

Attention to detail

Multitasking

Communication skills

Organizational skills

Education

Diploma or Bachelor's in HR/BA

Tools

Microsoft Office

Job description

Position Description
Organisational Unit : PERSOL Workforce Solutions Malaysia Sdn. Bhd.
Client Background : Manpower Supply
Location : Johor Bahru, Johor
Status : Probation 6 Months under PERSOL (conversion after 6 months based on performance)

Specific Role Purpose
The Contract Administrator is responsible for supporting the end-to-end administration and onboarding processes for contract employees and clients. This role ensures accurate documentation, compliance with company policies, data management within company platform, contract processing, and employee record maintenance. The ideal candidate should possess strong administrative skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Working Days : Monday - Friday
Working Hours : 9.00AM – 6.00PM
Working Locations : PERSOL JB Office
Salary : RM2,200 – RM 2,400 (Based on experience)
OT : Not entitled
Allowances : Not entitled
Entitlements : EPF, Socso & EIS, Annual Leave, Medical Leave, Hospitalization Leave, Public Holiday

Responsibilities

• Manage and maintain employees, candidate, and client records by ensuring all documentation is complete, accurate, and updated in designated platform.
• Upload new joiner files, candidate e-files, and client-related documents into MOS in accordance with company procedures.
• Scan, organize, and archive onboarding and employment documents while ensuring proper document control and record management.
• Verify that all employment forms, contracts, and supporting documents are properly completed, signed, and submitted in the correct sequence.
• Create EPF accounts for new employees and update EPF information accurately within the system.
• Review and validate candidate pay scales against the approved Confirmation of Offer (COO) provided by the Engagement Consultant.
• Process contract stamping through the LHDN portal and upload stamped contract certificates into MOS for compliance purposes.
• Administer and maintain MOS system setup, including company profiles, departments, billing settings, formulas, pay scales, and other required configurations.
• Update candidate income history, salary increments, and placement information while ensuring data integrity and accuracy.
• Extract and manage candidate records from GO Apps, including monitoring onboarding progress and ensuring all new joiners complete the required onboarding package.
• Support internal audit, compliance, and operational activities by conducting document reviews, maintaining accurate records, preparing reports, and ensuring adherence to company policies and statutory requirements.

Essential Skills

• Minimum Diploma or Bachelor in Human Resources, Business Administration, or related field.
• Possess own transportation and able to travel when required.
• Can start immediately is preferred.

Experience

• Experience in administrative, HR operations, onboarding, or contract management functions will be an added advantage.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Good communication and interpersonal skills.

PERSOL is Asia-Pacific’s leading Staffing and HR solutions partner, operating across 13 markets with deep local insight and regional scale. With more than 80 offices and decades of experience, we deliver integrated workforce solutions that are tailored, tech-enabled, and designed for the dynamic world of work.

We combine human expertise with smart technology to help organisations solve workforce challenges, unlock potential, and stay ahead of change. From recruitment and talent management to workforce strategy and advisory, our collaborative approach puts your goals at the centre.