Administrative & Records Coordinator

TKS Capital Holdings; Malacca City; On-site; MYR 31,000 - 54,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

EPF

SOCSO

Annual Bonus

Training Provided

Job summary

Jora Malaysia is seeking a competent Administrative Assistant to support daily office operations. You will prepare and maintain documents, manage records, handle correspondence, and assist procurement and inventory tasks.

Proficiency with Microsoft Office and document management systems is preferred, and fresh graduates may be considered. You will coordinate with multiple departments to ensure accurate filing, tracking, and timely reporting while maintaining compliance with company standards.

Qualifications

• Diploma or higher qualification in Business Administration, Office Management, or related fields is preferred
• 1-2 years of experience in inventory, stock control, document control, administrative or related field.
• Experience in maintaining and organising company documents and records.
• Experience in document filing, tracking, revision control and data entry.
• Familiar with Microsoft Office and electronic document management systems.
• Experience in stock counting, stock reconciliation & stock adjustment.
• Fresh graduates with relevant qualifications may also be considered

Responsibilities

• Administrative Support: Prepare and maintain documents, reports, and presentations.
• Handle departmental correspondence (emails, memos, letters).
• Documentation & Records Management: Maintain engineering project documentation, blueprints, and technical files.
• Update records of machinery maintenance, calibration, and inspections.
• Procurement & Inventory: Assist in ordering materials, tools and spareparts (PR & GRN).
• Monitor stock levels and coordinate with the procurement team.
• Coordination & Communication: Act as a liaison between the engineering team and other departments (HR, Finance & Operations).
• Document Control: Maintain and organise company documents and reports.
• Others: Perform general duties
• Any other duties assigned by the company as and when deemed necessary

Skills

Administrative skills

Document management

Stock control

Data entry

Communication

Organizational skills

Education

Diploma in Business Administration

Diploma/Bachelor in Administrative

Tools

Microsoft Office

Electronic document management systems

Job description

Jora Malaysia is seeking a competent Administrative Assistant to support daily office operations. You will prepare and maintain documents, manage records, handle correspondence, and assist procurement and inventory tasks.

Proficiency with Microsoft Office and document management systems is preferred, and fresh graduates may be considered. You will coordinate with multiple departments to ensure accurate filing, tracking, and timely reporting while maintaining compliance with company standards.