Administrative Operations Officer

M&B Medical Marketing Sdn Bhd; Shah Alam; On-site; MYR 27,000 - 39,000; Full time

Job summary

Jora Malaysia is seeking an organized Office Administrator to support managers with daily clerical tasks, plan meetings, take minutes, handle calls, manage stock reports, filing, and prepare spreadsheets and presentations in Shah Alam.

The role requires proven admin or assistant experience, proficiency in MS Office, excellent communication, time management, and the ability to multi-task and improve office processes.

Qualifications

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Expert level proficiency in Microsoft Office apps

Responsibilities

• Support managers with daily clerical tasks
• Plan meetings and take detailed minutes
• Answer phone calls, provide information or connect callers to appropriate people
• Stock in & out arrangements and update stocks report
• Develop and maintain a filing system
• Create spreadsheets and presentations
• Search for vendors & monitor raw materials
• Compose and type regular correspondence
• Schedule appointments and update calendar
• Date entry & analysis reports
• Greet and provide general support to visitors
• Develop, implement and improve office policies & procedures
• Other duties as assigned

Skills

Time management

Multi-tasking

Attention to detail

Written & verbal communication

Organizational skills

Problem-solving

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Skype/Zoom

Job description

Jora Malaysia is seeking an organized Office Administrator to support managers with daily clerical tasks, plan meetings, take minutes, handle calls, manage stock reports, filing, and prepare spreadsheets and presentations in Shah Alam.

The role requires proven admin or assistant experience, proficiency in MS Office, excellent communication, time management, and the ability to multi-task and improve office processes.