Administrative Operations Specialist

Analytical Solution & Engineering; Subang Jaya; On-site; MYR 42,000 - 60,000; Full time

Benefits offered by this job

Annual Leave

Medical Leave

EPF

SOCSO

EIS

Health Insurance

Parking Allowance

Company Trip

Independent Working Environment

Career Growth

Training & Development

Job summary

Jora Malaysia is seeking a responsible and detail-oriented Admin Executive to manage daily administrative operations and ensure smooth office workflow. The successful candidate will support office management, documentation, coordination and administrative activities while working closely with internal teams and external parties.

You will handle day-to-day admin tasks, prepare reports, coordinate meetings, manage records, liaise with vendors, and support HR and finance as needed.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Management or a related discipline.
• Minimum 3 years of working experience in an administrative role.
• Strong organizational and time management skills with attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Good communication skills in both Bahasa Malaysia and English.
• Able to work independently, prioritize tasks and meet deadlines.
• Positive attitude, responsible and a good team player.
• Experience in handling office administration, documentation and vendor coordination will be an added advantage

Responsibilities

• Manage day-to-day administrative operations and ensure smooth office workflow.
• Prepare, organize and maintain company documents, records and filing systems.
• Handle correspondence, emails, phone calls and general office enquiries.
• Coordinate meetings, appointments and travel arrangements when required.
• Manage office supplies, stationery and pantry inventory.
• Liaise with vendors, service providers and external parties for office-related matters.
• Assist in preparing reports, presentations and other administrative documents.
• Support HR and Finance departments with administrative tasks when required.
• Monitor office maintenance and ensure a clean, safe and organized working environment.
• Perform any other administrative duties assigned by the management from time to time.

Education

Diploma or Bachelor’s Degree in Business Administration, Office Management

Tools

Microsoft Office

Job description

Jora Malaysia is seeking a responsible and detail-oriented Admin Executive to manage daily administrative operations and ensure smooth office workflow. The successful candidate will support office management, documentation, coordination and administrative activities while working closely with internal teams and external parties.

You will handle day-to-day admin tasks, prepare reports, coordinate meetings, manage records, liaise with vendors, and support HR and finance as needed.