Administrative Officer (Engineering)

Eastfound Malaysia Sdn.Bhd; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Job summary

Eastfound Malaysia Sdn Bhd in Pekan Nanas, Johor is seeking an Administrative Officer/Assistant Engineer to support the development and execution of equipment maintenance plans and Spare-parts procurement. You will coordinate daily repairs, manage documents, and liaise with multiple departments to ensure reliable operations.

The role requires a Diploma or higher in Mechanical/Electrical Engineering, strong communication and drafting skills, and familiarity with MS Office and ERP systems.

Qualifications

• Diploma or higher in Mechanical Engineering, Electrical Engineering, or a related field.
• 1–2 years of experience preferred, fresh graduates are welcome.
• Strong communication, coordination, and problem-solving skills.
• Proficiency in MS Office; familiarity with OA and ERP systems is a plus.

Responsibilities

• Verify details with related departments and submit Purchasing Requests for equipment spare parts and assemblies.
• Handle applications for codes for new inventory items.
• Coordinate with China head-quarters or Malaysia regarding equipment purchasing.
• Organize and archive technical documents and records for the Equipment Department.
• Periodically audit stock levels of equipment spare parts and related inventory.
• Perform other ad-hoc tasks assigned by supervisor.

Skills

Communication

Coordination

Problem solving

MS Office

Education

Diploma or higher in Mechanical/Electrical Engineering

Tools

MS Office

Excel

Job description

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Job Title: Administrative Officer/Assistant Engineer
Company: Eastfound Malaysia Sdn Bhd
Location: LOT 3972, Mukim Jeram Batu, 81500 Pekan Nanas, Pontian, Johor, Malaysia
Department: Equipment Department
Reports to: Equipment Manager
Employment Type: Full-time

About Eastfound Malaysia Sdn Bhd
Founded in 1999, Eastfound Group has evolved into a leading high-tech enterprise specializing in the research, development, production, and sales of logistics and storage solutions. Our diverse range of products includes Wire Decking, Pallet Racking Accessories, Intermediate Bulk Containers, Wire Containers, Roll Cages, Conveyor Rollers, Modular Conveyor Units, and Fixed Photovoltaic Mounting Structures. These products are vital to industries such as supermarkets, logistics, agriculture, and more. With 90% of our output exported globally to regions like North America, Europe, and Japan, we are committed to quality, sustainability, and reducing our carbon footprint while adhering to international standards like ISO9001 and EU ROHS.

Job Summary:
This position is primarily responsible for supporting the development and execution of equipment maintenance plans, coordinating daily repairs, and managing spare parts procurement. Strong organizational, communication, and drafting skills are essential to ensure efficient and reliable equipment operations.

Job Description:

• Verify details (such as items names and codes) with related departments and submit Purchasing Request (PR) for equipment spare parts, wear parts, and various assemblies;
• Handle the application for codes for new inventory items;
• Coordinate with the Procurement and Logistics/Freight departments of China(head-quater) or Malaysia regarding equipment purchasing matters;
• Organize and archive technical documents, records, and other relevant paperworks for the Equipment Department;
• Periodically audit and report on the stock levels of equipment spare parts and related inventory;
• Perform other ad-hoc tasks assigned by superior;

Requirements:

• Diploma or higher in Mechanical Engineering, Electrical Engineering, or a related field;
• Preferably 1–2 years of experience in Mechanical Engineering, but fresh graduates are also welcome to apply;
• Strong communication, coordination, and problem-solving skills;
• Basic knowledge of mechanical equipment and components;
• Proficiency in office software (e.g., MS Office, Excel);
• familiarity with OA and ERP systems is preferred;
• Competence in document organization and filing;
• Ability to handle pressure and work independently in a fast-paced environment.